Minutes 2020

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 14, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 14, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held December 24, 2019 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised that applications are on file and under consideration for the Service Department position. Administrator Sundy and Road Superintendent Crofoot will review applications, pre-interview appropriate candidates and submit candidates to the Board of Trustees for their consideration.

Administrator Sundy advised on several other matters:

1. The renters of the Cemetery house have advised that they will move out by February 1. The matter of new renters will be considered at another meeting.

2. NOPEC will again provide funding for a Community event. The Board has been advised that a fireworks display may be put on by the Recreation District and if that is confirmed, the NOPEC money will, most likely, be used to help offset Rec’s costs.

Chrmn. Amos discussed the staffing matters with the Recreation District, possibility of fireworks with the Fall Festival and timing to facilitate a day of the festival capped off with an auction and fireworks.

3. Recent complaints received about vehicles turning west onto Rt. 20 from Narrows Road have been referred to the Lake County Engineer’s office.

4. Lake County Sheriff’s Department has inquired about the Township’s intentions to pay for additional Road Patrols. The matter will be considered as part of discussion on Permanent Appropriations.

5. Road Superintendent Crofoot has asked to be permitted to purchase a pneumatic pile driver for the new sign installation. Vice Chrmn. Dawson moved and Trustee Steele seconded the expenditure, not to exceed $2,100.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Service Department position applications will be accepted until January 31.

Trustee Steele moved and Vice Chrmn. Dawson seconded to reschedule the January 28, 2020 meeting to February 5, 2020 at 10:00a.m. (Work session at 9:00a.m.). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele inquired about the sign at the new dentist’s office that is currently attached to the pole in front of the office. The sign is not permitted and was to have already been removed and asked that the Zoning Inspector follow up to see that the sign is removed.

Vice Chrmn. Dawson advised regarding the County’s road grant in the amount of $47,872.73 to be spent in 2020. At this time, planning for these and funds to be received from the JEDD ($60,000.00) are slated to be spent to pave Florida St. and possibly Red Oak to White Cedar. Administrator Sundy will contact the County to see if these can be included in their 2020 paving bid.

Vice Chrmn. Dawson provided information from the Fire District:

1. New Village representatives have been appointed to the Fire District – Murray Semple and Ken Siegel.

2. There are new officers and a new firefighter.

3. The ad for a new Fiscal Officer is out.

4. The ISO rating review is complete and property owners should not expect changes for related insurance rates.

Chrmn. Amos advised that the Senior Center may be contracting with Laketran for program transportation. He also advised that the Eastern Lake County Chamber of Commerce Awards event is scheduled for January 31, 2020.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-01
A RESOLUTION HONORING LANTERN OF MADISON
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BUSINESS OF THE YEAR” AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-02
A RESOLUTION HONORING JOSEPH KALLAY, JR.
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BEACON AWARD”

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that Rec has appointed an Assistant Director.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 5, 2020)

REGULAR MEETING AND WORKSESSION – WEDNESDAY, FEBRUARY 5, 2020

The Perry Township Board of Trustees conducted a Worksession on Wednesday, February 5, 2020 at 9:00 a.m. (rescheduled from Tuesday, January 28, 2020). Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy, Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Zoning Inspector Siegel reviewed his report with the Board and those in attendance. Zoning Inspector Siegel advised that he will contact the County Engineer to discuss stockpiling asphalt grindings on the Camino property for use in various Township projects including, possibly, base for the roadway on that property.

Road Superintendent Crofoot reviewed his report with the Board and those in attendance. The Park’s main water line is in need of an overhaul. Road Superintendent Crofoot is recommending open trench 550 feet and directional bore an additional 150 feet – cost is estimated to be $3.500.00 with additional cost for asphalt patching. Other projects at the Park will include grading and re-stoning the campground driveways (cost $450.00), dock setting (cost $400 if no repairs are needed) and steel siding on the garage (cost $4,500.00). There are a few areas that will need re-seeding.

Road Superintendent Crofoot advised that at the Cemetery, a small section of the steel fencing has been repaired and re-set. Projects now include clean-up from plowing, grading and re-stoning the driveways, sod on winter burials, footers in May and spring clean-up.

At the Road and Service Department, work is ongoing for snow plow damage clean-up, pot hole repair and berming as the weather permits. The road sign replacement project will proceed as weather permits, as well. Road Superintendent Crofoot is continuing to pursue grinding and hauling of yard waste that’s currently on site. NOPEC’s Energy Grant will be utilized to upgrade the Service Department’s lighting and ceiling insulation at a cost of $4,800.00.

At the Community Center, Ohio Pump has been advised to proceed with the grinder pump station upgrade. Equipment is on order.

Road Superintendent Crofoot advised that he and Administrator Sundy will interview six (6) applicants for the Service Department’s current opening.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Minutes of the Regular Meeting held January 14, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who advised regarding remote access to the Burrowes server and remote calendaring for Community Center events. TFO Page asked the Board to consider reviewing and adopting permanent appropriations by March 1, 2020 if possible.

Chrmn. Amos recognized Administrator Sundy who advised that the local Government Forum is scheduled for March 2, 2020. Administrator Sundy opened discussion concerning rental of the cemetery house. The Board agreed that rent should be not less than $750.

Trustee Steele reviewed the letter from the Lake County Land Reutilization Corp. and several properties were discussed for submission.

Vice Chrmn. Dawson presented the Joint Economic Development District’s distribution of $60,000.00 to the Township. He provided information concerning the contract for the JEDD’s commitment to provide these funds, when available, to the Township, Perry Village and North Perry Village. Vice Chrmn. Dawson reiterated the Board’s intention to combine these funds with those to be received through the County’s paving grant to repave Florida Street and other paving work available (bids to be opened on February 26, 2020).

Chrmn. Amos advised that the Fall Festival planning is in progress and that the Perry Seniors will conduct their annual spaghetti dinner fundraiser. Chrmn. Amos advised that Christine Znidarsic is being considered to take over the Community Center rental agent duties when Michele Woltman retires and that Gina Miller has submitted her resignation, effective March 1, 2020.

Chrmn. Amos opened the meeting to the floor. Bill DeBus of The News-Herald asked for clarification on several items discussed.

(Adopted February 11, 2020)

REGULAR MEETING – TUESDAY, FEBRUARY 11, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, February 11, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Administrator Sundy and those whose names appear on the attached attendance sheet. Fiscal Officer Page was excused from this meeting. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved to appoint Administrator Karen Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 5, 2020 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn Dawson moved and Trustee Steele seconded to approve check registers for the months of December 2019 & January 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. The renters are out of the cemetery house. A walk thru was conducted with Michele Woltman, Karen Sundy & the Service Department. The consensus was that the entire inside of the house needs to be repainted and the carpet upstairs needs to be replaced. We will obtain pricing on having the house painted.

2. The lighting quote request has been sent to Wendy Zele at First Energy for the intersections of Route 84 & Adams Road and also River Road and Adams Road.

3. Crofoot and Sundy are in the process of interviewing six candidates for a Service Department position. They will refer three candidates for an interview with the Trustees who will make the final decision.

4. Regarding cleaning of the Senior Wing on the Community Center – Victoria Znidarsic has found another job in her field of study and her hours will be limited. Kyle Znidarsic is available to take over this position. Vice Chrmn. Dawson made a motion, seconded by Trustee Steele to hire Kyle Znidarsic, effective immediately, at a rate of $8.70 per hour (minimum wage) for approximately 15 hours per pay. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Trustee Steele inquired to Administrator Sundy regarding a class that she attended at OTA regarding grant funding. Sundy explained there are places to go to apply for funding. A hurdle that we have had in previous years was “matching” funds for the grants. Sundy will be moving forward with applying for OPWC funding for 2021.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-03
A RESOLUTION AUTHORIZING PERRY TOWNSHIP
TO ACCEPT THE 2020 LAKE COUNTY ROAD IMPROVEMENT
AND ECONOMIC DEVELOPMENT GRANT

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-04
A RESOLUTION TO APPROVE AN ADVANCE FOR REPAYMENT FROM FUND 01 GENERAL FUND TO FUND 04, ROAD & BRIDGE FUND

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn Dawson reported that the Fire Board is interviewing on Friday, February 14th for their Fiscal Officer position. They will also be Swearing-In a new employee. Vice Chrmn. Dawson also announced that the LCTA Engineers Meeting has been scheduled for Wednesday, April 29th at 6 pm. The meeting will be held at the Community Center. The next Government Affairs Forum has been set for Monday, March 2nd at 8:30 am. The guest speaker will be from ODOT and give an update on the Route 20 paving project.

There being nothing further, Trustee Steele moved and Vice Chrmn Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 25, 2020)

SPECIAL MEETING – TUESDAY, FEBRUARY 18, 2020

The Perry Township Board of Trustees held a Special Meeting on Tuesday, February 18, 2020 at 3:30 p.m. Present were Vice Chairman Dawson, Trustee Steele and Administrator Sundy. Chrmn. Amos and Fiscal Officer Page were excused from this meeting. The News-Herald was advised of this meeting according to law.

Vice Chrmn. Dawson called the meeting to order. Trustee Steele moved to appoint Administrator Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Following discussion, the Executive Session was adjourned and the Special Meeting was reconvened. There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the Special Meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted March 10, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, FEBRUARY 25, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, February 25, 2020 at 9:00 a.m.  Present were Chairman Amos, Trustee Steele, TFO Page, Administrator Sundy, and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Road Superintendent Crofoot discussed several items.  There will be maintenance done at the park (grass, asphalt, stoning, general clean-up).  The Board agreed that previously discussed waterline work should proceed.  The garage re-siding project will proceed as well.  At the moment, the sewer lift station work is not scheduled as yet.  At the Cemetery, footers are planned for pouring in May and clean-up at the cemeteries is in progress.  Snowplow damage work will be done as weather permits and Hallmark will start grinding yard waste soon.

Road Superintendent Crofoot advised that the sign upgrade project is in a staging process for the most efficient installation possible.  Finally, the LED lighting upgrade at the Service Garage is in progress.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, February 25, 2020 at 10:00a.m. Present were Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. Vice Chrmn. Dawson was absent, excused.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Chrmn. Amos seconded to approve the minutes of the Regular Meeting held February 11, 2020 at 7:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Fiscal Officer Page discussed review and adoption of Permanent Appropriations.  The Board advised that the matter would be considered at the March 10, 2020 meeting.

Chrmn. Amos recognized Administrator Sundy who advised concerning the Spring Clean-up.  Trustee Steele moved and Chrmn. Amos seconded to put the project to bid with bid opening on March 13.  POLL OF BOARD: 2 Ayes.  MOTION PASSED.  Currently, the clean up is tentatively scheduled for April 18 and 25, pending information from bids submitted.

Trustee Steele advised that information is forthcoming on repairs and refresh items for the Cemetery house before it is opened for a new rental.  She advised that bands are currently being reviewed for the Summer Concert Series.  Regarding the matter on Dorchester, Trustee Steele asked that Administrator Sundy refer the matter to the Zoning Inspector.

Chrmn. Amos advised regarding the Legislative Breakfast currently scheduled for March 12 and provided information on other meetings attended.

Chrmn. Amos moved and Trustee Steele seconded to pay $100 to David and Janet Leininger for reconveyance of graves 8 & 9 East in Lot 24 of Division 22, Center Road Cemetery.  POLL OF BOARD: 2 Ayes.  MOTION PASSED.

Chrmn. Amos opened the meeting to the floor and resident Marian McMahon inquired concerning the Rt. 20 repaving and widening project.  Several topics were discussed including the intersection at Rt. 20 and Perry Park, including the Camino property and restriping Ohio Street at Rt. 20 to more clearly delineate lanes.

There being nothing further, Trustee Steele moved and Chrmn. Amos seconded to adjourn the meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted March 24, 2020)

SPECIAL MEETING – TUESDAY, MARCH 10, 2020

The Perry Township Board of Trustees held a Special Meeting on Tuesday, March 10, 2020 at 6:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele and Administrator Sundy.  Fiscal Officer Page was absent and excused from this meeting. The News-Herald was advised of this meeting according to law.

Chrmn. Amos called the meeting to order.  Vice Chrmn. Dawson moved to appoint Administrator Sundy as Clerk Pro-Tem, seconded by Trustee Steele. POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Chrmn. Amos moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Following discussion, the Executive Session was adjourned and the Special Meeting was reconvened.  There being nothing further, Chrmn. Amos moved and Vice Chrmn. Dawson seconded to adjourn the Special Meeting.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

(Adopted March 24, 2020)

REGULAR MEETING – TUESDAY, MARCH 10, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, March 10, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Administrator Sundy and those whose names appear on the attached attendance sheet. Fiscal Officer Page was excused from this meeting.  The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved to appoint Administrator Karen Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Special Meeting held February 18, 2020 at 3:30 p.m. POLL OF BOARD: 2 Ayes (Chrmn. Amos, absent at said meeting, abstained). MOTION PASSED.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. She has spoken with ODOT regarding the LAKE 20 Project.  The feasability study has been completed.  ODOT has given the Township a couple of ideas/suggestions regarding the intersections of Narrows Road /US Route 20  and Middle Ridge Road /US Route 20.  They would like our feedback.   They also were interested in setting up a public meeting for the project.  Based on the COVID-19/coronavirus situation, it was agreed that ODOT would provide a website for project feedback versus a public meeting.

2. Sundy discussed the issues with Royal Oak Recycling.  They have not been picking up bins and papers/cardboard are blowing all over.  The bins are also in very poor condition.  Sundy will investigate other options for the paper recycling.

3. Concerning the COVID-19/coronavirus, we are awaiting directives from the LC Health Department or Ohio Department of Health.

4.  Vice Chrmn. Dawson made a motion, seconded by Trustee Steele to hire Christopher Hazel as a full-time regular employee for the Service Department effective Monday, April 6th, 2020 at $19.00/hr.  Mr. Hazel will be entitled to two weeks vacation and 3 personal days to use in 2020.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

5. Hallmark Excavating, Inc. ground up all the brush that was piled at the Service Department.  It was about two weeks of collections.  Trustee Steele made a motion, seconded by Vice Chrmn. Dawson to approve an expenditure of $2,200 to Hallmark Excavating, Inc.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

6.  The Zoning Commission has scheduled a meeting for Wednesday, April 22 at 6:30 p.m.

Vice Chrmn. Dawson reported on the Joint Fire District.  They have hired Christopher Paquette as the part-time Fiscal Officer.   Mr. Paquette is also the Fiscal Officer for Fairport Harbor.  The Fire District recently passed a special resolution to join the class action lawsuit regarding the opioid crisis.  Chief McDonald has reached a 3-year agreement in principal with the firefighters union.

Chrmn. Amos reported on the upcoming Fall Festival.  He is meeting with Phil Cassella on Wednesday, March 11th to discuss the new attraction at the Festival this year, the fireworks.  Chief McDonald will also be included in this meeting.  The District is currently looking for patrons to help support the fireworks show.  Patrons will be listed in the program flyer.  Chrmn. Amos also requested that U.S. flags be replaced at Township Park and Center Rd. Cemetery when the weather breaks.

Chrmn. Amos presented the following Resolution and moved its adoption:

RESOLUTION 2020-05
A RESOLUTION AUTHORIZING ALL ACTIONS NECESSARY
TO ACCEPT NORTHEAST OHIO PUBLIC ENERGY COUNCIL
(NOPEC) 2020 ENERGIZED COMMUNITY GRANT
Trustee Steele seconded.  POLL OF BOARD: 3 Ayes.  RESOLUTION ADOPTED.

Vice Chrmn. Dawson  presented the following Resolution and moved its adoption:

RESOLUTION 2020-06
A RESOLUTION TO APPROVE AND ADOPT 2020 PERMANENT APPROPRIATIONS IN THE TOTAL AMOUNT OF $3,937,555.30 FOR EXPENSES.
Trustee Steele seconded.  POLL OF BOARD: 3 Ayes.  RESOLUTION ADOPTED.

Vice Chrmn. Dawson wanted to note that out of the above total, approximately $1.5 million is a direct pass through for the Library and Fire Levy.

Chrmn. Amos made a motion to pay $700 to Ann Diederich, POA for Edward & Dorothy Diederich, for reconveyance of Grave 1 West in Lot 22 of Division 16 of Center Road Cemetery.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

Discussion took place regarding the current height restriction of double and triple monuments.  Vice Chrmn. Dawson said he had mixed emotions because they are getting too large.  Chrmn. Amos said we do deeper footers than most cemeteries.  It was noted that various monument companies were contacted in regard to the proposed height increase and they all agreed the base and heights were proportionate and didn’t anticipate any issues with stability.  Vice Chrmn. Dawson would like to do an assessment on footer size for monuments.  Chrmn. Amos made a motion to increase the maximum height for double and triple monuments to 60″.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Following discussion, the Executive Session was adjourned and the Regular Meeting was reconvened.   Vice Chrmn. Dawson made a motion to hire Kelly McGarry as the Fiscal Officer Assistant, regular part-time employee, effective March 12, 2020 at the rate of $15.00/hour.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted March 24, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, MARCH 24, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, February 25, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, TFO Page, Administrator Sundy, and Road Superintendent Crofoot. Trustee Steele was present by telephone. The News-Herald was advised of this meeting according to law.

The worksession was opened and Road Superintendent Crofoot discussed various seasonal clean-up projects. He discussed staff scheduling during the COVID-19 shutdown which includes a rotating shift of two employees operating separate vehicles. Due to uncertainty of the State’s shut-down order, there was a general discussion of operations including staffing, Park, campers and the boat ramp. With no end date for the shutdown, no scheduling of usual springtime work has been made. However, the yardwaste drop-off site will open on April 4 as scheduled and staff will enforce drops by residents only. Additional discussion was had regarding tire drop-off service for the Spring Clean-up.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, March 24, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. Trustee Steele was absent, excused but attending by telephone.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 25, 2020 at 10:00a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Special Meeting held February 10, 2020 at 6:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 10, 2020 at 7:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Fiscal Officer Page requested review of the Financials for February. Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the Financials for February. POLL OF BOARD: 2 Ayes. MOTION PASSED. Fiscal Officer Page advised that access to the Community Center cloud-based calendar is in progress.

Chrmn. Amos recognized Administrator Sundy who advised on several items.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to amend the date of hire for Christopher Hazel to March 23, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded, regretfully, to accept the resignation from full-time employment of Michele Woltman, effective Friday, March 27, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to accept the Employment Agreement with Michele Woltman for cemetery Sexton services. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to accept the Employment Agreement with Christine Znidarsic to perform as the part-time Community Center Rental Agent effective April 1, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the bid of Waste Management to provide pick-up service for the Spring Clean-up at $1,175.00/load and allow $3,400 to Liberty Tire Service for tire collection and disposal. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Administrator Sundy conducted discussion regarding the status of scheduled events at the Community Center in light of COVID-19. Administrator Sundy will remain in contact with other government offices to remain current on the State’s shut-down requirements. At this time, shut-down will continue through May 2, 2020. There are two weddings currently on the April calendar with no further direction from the State as yet. If the shut-down extends to these types of events, they will be handled accordingly. The event scheduled for April 19, 2020 is not exempt from the shut-down and will be cancelled. The Board agreed that no bookings will be taken, at the present time, for dates prior to July 1, 2020. The Rental Agent and Administrator Sundy will coordinate a wait-list for other dates prior to that but taking rentals is strictly dependent on the State’s shut-down orders going forward.

The Summer Concert Series sponsor letters will be held for mailing until a later date.

The Township’s scholarships are to be processed as regularly scheduled.

Kelly McGarry has been entered into the payroll system and underwent one afternoon of training prior to the office’s mandatory shut-down.

The Township’s newsletter has been sent to the printer and will be mailed out shortly to residents.

Road Superintendent Wade Crofoot’s daughter has been added back to the insurance on a temporary basis and Christopher Hazel has been added, as well.

Vice Chrmn. Dawson provided updates regarding the Fire Department including cancellation of the Association’s Pancake Breakfast. He advised that the new Fiscal Officer is working and things are going well. Vice Chrmn. Dawson passed on a question about ball practice during the State’s shut-down and everyone agreed that there should be no practice for the time being due to social distancing guidelines. Vice Chrmn. Dawson advised that the County’s paving bid came in as expected and is lower than the previously invoiced amount.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-07
A RESOLUTION PROCLAIMING THE MONTH OF APRIL
AS “CHILD ABUSE PREVENTION MONTH” IN THE
TOWNSHIP OF PERRY, LAKE COUNTY, OHIO

Vice Chrmn. Dawson seconded. POLL OF BOARD: 2 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the ODOT 2019 Straight Line Mileage for Perry Township at 20.828 miles, as prepared by the Lake County Engineer’s Office. POLL OF BOARD: 2 Ayes. MOTION PASSED.

There being nothing further, Vice Chrmn. Dawson moved and Chrmn. Amos seconded to adjourn the meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted April 28, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, APRIL 28, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, April 28, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrm. Dawson, Trustee Steele, TFO Page and Administrator Sundy. The News-Herald was advised of this meeting according to law.

The worksession was opened and Administrator Sundy reviewed the update from Road Superintendent Crofoot. Items reviewed included an update on the Park’s seasonal clean-up including water, restrooms, mulch , asphalt grindings, driveway stone for the house and campground driveways and installing the gate and boat ramp. The Service Department’s work has included clearing dead trees, cleaning ditches, asphalt patching and berm repairs as well as upgrading Apache Trail. In addition, sinkholes on Oregon were repaired, there were two 12″ laterals and catch basins installed on Baldwin Road (north) and the Baldwin Rd. (south) bus turnaround was regraded. In other areas of Township, landscape beds at all properties will be cleaned and redressed, the Cemetery drives will be regraded and re-stoned with trimming and clean-up before the end of May. Currently, staff is operating within safe distancing protocol and, if necessary, driving their personal vehicles to working locations. The coolant leak on the Mack truck was repaired by RW Sidley.

Administrator Sundy provided her update during the worksession, as well. She advised regarding safety protocols in place and that the Service Dept. staff are all back to regular days and that the Admin staff will return to work full time on May 4.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, April 28, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the minutes of the Regular Meeting held March 24, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reviewed the Financial Report. Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the check listing for March. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos opened discussion concerning the rebate from Ohio Bureau of Workers’ Compensation. The Board agreed that the funds should be deposited to the credit of the General Fund with the intention to transfer to the Capital Improvement fund.

Chrmn. Amos discussed the Summer Concert Series. At this time, the Board agreed that contracts could be sent out to bands. At this time, due to COVID-19 uncertainties, sponsorship request letters will not be sent for the time being.

Vice Chrmn. Dawson moved and Trustee Steele seconded to clarify the contract payment for Christine Znidarsic to pay a salary of $9,000 from the period of April 1 through December 31, 2020 (payable every two weeks). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to renew with Comp Management Group Rating Program for the period of 1/21/21-12/31/21 with Third Party Administration beginning 9/1/20, Administrator Sundy to sign paperwork, service fee of $260. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-08
A RESOLUTION AUTHORIZING PARTICIPATION
IN THE ODOT WINTER CONTRACT (20-21)
FOR ROAD SALT

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-09
A RESOLUTION TO ENTER INTO A CONTRACT
WITH CHARLOTTE KLINE FOR THE MANAGEMENT
OF PERRY TOWNSHIP PARK

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-10
A RESOLUTION TO ENTER INTO A LEASE AGREEMENT
WITH FRANK PETRUS FOR THE PURPOSE OF
RAISING AND HARVESTING AGRICULTURAL PRODUCTS

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted May 12, 2020)

REGULAR MEETING – TUESDAY, MAY 12, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, May 12, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held April 28, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who provided information on progress of the new Assistant Fiscal Officer, Kelly McGarry. TFO Page also advised on the current state of revenues for Local Government Funds.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. Policy Amendment, extension of holiday, vacation and sick paid time off for regular part-time employees. Vice Chrmn. Dawson moved and Trustee Steele seconded to adopt the revised policy. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. OTARMA package policy renewal – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve payment for the 2020 liability insurance renewal to OTARMA in the amount of $24,135. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Park Concession employees – Trustee Steele moved and Vice Chrmn. Amos seconded to approve hiring, effective May 1, 2020, and rates of pay for the following employees:

$9.00/hr., Rehires:
Kelly Kailburn
Nicki Chappone
Deb Romano
Marion New – Wednesday concerts
Pamela Wells – Sunday breakfasts

$8.70/hr., New Hires:
Rich Romano
Sydne Bond
Lanie Toby

Volunteer – Wednesday concerts, Colleen Tannish

POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy advised that footers will be poured at the cemeteries on May 13, 2020. Concerning the boat dock and necessary repairs, Trustee Steele moved and Vice Chrmn. Dawson seconded to approve $4,900.00 to be paid to Phillips Welding for repairs and renovation to the dock. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. In addition to the proposed repair/renovation, the Service Department will purchase supplies from Star Excavating in the amount of approximately $600.00 and provide direct labor to the project.

Chrmn. Amos advised, regarding Perry Recreation, that the summer program has been cancelled and that there will be no ball sports for the summer. Alternate baseball and softball activities are being considered for July. Chrmn. Amos advised that discussions are ongoing regarding the Fall Festival.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted May 26, 2020)