Minutes 2020

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 14, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 14, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held December 24, 2019 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised that applications are on file and under consideration for the Service Department position. Administrator Sundy and Road Superintendent Crofoot will review applications, pre-interview appropriate candidates and submit candidates to the Board of Trustees for their consideration.

Administrator Sundy advised on several other matters:

1. The renters of the Cemetery house have advised that they will move out by February 1. The matter of new renters will be considered at another meeting.

2. NOPEC will again provide funding for a Community event. The Board has been advised that a fireworks display may be put on by the Recreation District and if that is confirmed, the NOPEC money will, most likely, be used to help offset Rec’s costs.

Chrmn. Amos discussed the staffing matters with the Recreation District, possibility of fireworks with the Fall Festival and timing to facilitate a day of the festival capped off with an auction and fireworks.

3. Recent complaints received about vehicles turning west onto Rt. 20 from Narrows Road have been referred to the Lake County Engineer’s office.

4. Lake County Sheriff’s Department has inquired about the Township’s intentions to pay for additional Road Patrols. The matter will be considered as part of discussion on Permanent Appropriations.

5. Road Superintendent Crofoot has asked to be permitted to purchase a pneumatic pile driver for the new sign installation. Vice Chrmn. Dawson moved and Trustee Steele seconded the expenditure, not to exceed $2,100.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Service Department position applications will be accepted until January 31.

Trustee Steele moved and Vice Chrmn. Dawson seconded to reschedule the January 28, 2020 meeting to February 5, 2020 at 10:00a.m. (Work session at 9:00a.m.). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele inquired about the sign at the new dentist’s office that is currently attached to the pole in front of the office. The sign is not permitted and was to have already been removed and asked that the Zoning Inspector follow up to see that the sign is removed.

Vice Chrmn. Dawson advised regarding the County’s road grant in the amount of $47,872.73 to be spent in 2020. At this time, planning for these and funds to be received from the JEDD ($60,000.00) are slated to be spent to pave Florida St. and possibly Red Oak to White Cedar. Administrator Sundy will contact the County to see if these can be included in their 2020 paving bid.

Vice Chrmn. Dawson provided information from the Fire District:

1. New Village representatives have been appointed to the Fire District – Murray Semple and Ken Siegel.

2. There are new officers and a new firefighter.

3. The ad for a new Fiscal Officer is out.

4. The ISO rating review is complete and property owners should not expect changes for related insurance rates.

Chrmn. Amos advised that the Senior Center may be contracting with Laketran for program transportation. He also advised that the Eastern Lake County Chamber of Commerce Awards event is scheduled for January 31, 2020.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-01
A RESOLUTION HONORING LANTERN OF MADISON
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BUSINESS OF THE YEAR” AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-02
A RESOLUTION HONORING JOSEPH KALLAY, JR.
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BEACON AWARD”

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that Rec has appointed an Assistant Director.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 5, 2020)

REGULAR MEETING AND WORKSESSION – WEDNESDAY, FEBRUARY 5, 2020

The Perry Township Board of Trustees conducted a Worksession on Wednesday, February 5, 2020 at 9:00 a.m. (rescheduled from Tuesday, January 28, 2020). Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy, Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Zoning Inspector Siegel reviewed his report with the Board and those in attendance. Zoning Inspector Siegel advised that he will contact the County Engineer to discuss stockpiling asphalt grindings on the Camino property for use in various Township projects including, possibly, base for the roadway on that property.

Road Superintendent Crofoot reviewed his report with the Board and those in attendance. The Park’s main water line is in need of an overhaul. Road Superintendent Crofoot is recommending open trench 550 feet and directional bore an additional 150 feet – cost is estimated to be $3.500.00 with additional cost for asphalt patching. Other projects at the Park will include grading and re-stoning the campground driveways (cost $450.00), dock setting (cost $400 if no repairs are needed) and steel siding on the garage (cost $4,500.00). There are a few areas that will need re-seeding.

Road Superintendent Crofoot advised that at the Cemetery, a small section of the steel fencing has been repaired and re-set. Projects now include clean-up from plowing, grading and re-stoning the driveways, sod on winter burials, footers in May and spring clean-up.

At the Road and Service Department, work is ongoing for snow plow damage clean-up, pot hole repair and berming as the weather permits. The road sign replacement project will proceed as weather permits, as well. Road Superintendent Crofoot is continuing to pursue grinding and hauling of yard waste that’s currently on site. NOPEC’s Energy Grant will be utilized to upgrade the Service Department’s lighting and ceiling insulation at a cost of $4,800.00.

At the Community Center, Ohio Pump has been advised to proceed with the grinder pump station upgrade. Equipment is on order.

Road Superintendent Crofoot advised that he and Administrator Sundy will interview six (6) applicants for the Service Department’s current opening.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Minutes of the Regular Meeting held January 14, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who advised regarding remote access to the Burrowes server and remote calendaring for Community Center events. TFO Page asked the Board to consider reviewing and adopting permanent appropriations by March 1, 2020 if possible.

Chrmn. Amos recognized Administrator Sundy who advised that the local Government Forum is scheduled for March 2, 2020. Administrator Sundy opened discussion concerning rental of the cemetery house. The Board agreed that rent should be not less than $750.

Trustee Steele reviewed the letter from the Lake County Land Reutilization Corp. and several properties were discussed for submission.

Vice Chrmn. Dawson presented the Joint Economic Development District’s distribution of $60,000.00 to the Township. He provided information concerning the contract for the JEDD’s commitment to provide these funds, when available, to the Township, Perry Village and North Perry Village. Vice Chrmn. Dawson reiterated the Board’s intention to combine these funds with those to be received through the County’s paving grant to repave Florida Street and other paving work available (bids to be opened on February 26, 2020).

Chrmn. Amos advised that the Fall Festival planning is in progress and that the Perry Seniors will conduct their annual spaghetti dinner fundraiser. Chrmn. Amos advised that Christine Znidarsic is being considered to take over the Community Center rental agent duties when Michele Woltman retires and that Gina Miller has submitted her resignation, effective March 1, 2020.

Chrmn. Amos opened the meeting to the floor. Bill DeBus of The News-Herald asked for clarification on several items discussed.

(Adopted February 11, 2020)