Minutes 2020

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 14, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 14, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held December 24, 2019 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised that applications are on file and under consideration for the Service Department position. Administrator Sundy and Road Superintendent Crofoot will review applications, pre-interview appropriate candidates and submit candidates to the Board of Trustees for their consideration.

Administrator Sundy advised on several other matters:

1. The renters of the Cemetery house have advised that they will move out by February 1. The matter of new renters will be considered at another meeting.

2. NOPEC will again provide funding for a Community event. The Board has been advised that a fireworks display may be put on by the Recreation District and if that is confirmed, the NOPEC money will, most likely, be used to help offset Rec’s costs.

Chrmn. Amos discussed the staffing matters with the Recreation District, possibility of fireworks with the Fall Festival and timing to facilitate a day of the festival capped off with an auction and fireworks.

3. Recent complaints received about vehicles turning west onto Rt. 20 from Narrows Road have been referred to the Lake County Engineer’s office.

4. Lake County Sheriff’s Department has inquired about the Township’s intentions to pay for additional Road Patrols. The matter will be considered as part of discussion on Permanent Appropriations.

5. Road Superintendent Crofoot has asked to be permitted to purchase a pneumatic pile driver for the new sign installation. Vice Chrmn. Dawson moved and Trustee Steele seconded the expenditure, not to exceed $2,100.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Service Department position applications will be accepted until January 31.

Trustee Steele moved and Vice Chrmn. Dawson seconded to reschedule the January 28, 2020 meeting to February 5, 2020 at 10:00a.m. (Work session at 9:00a.m.). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele inquired about the sign at the new dentist’s office that is currently attached to the pole in front of the office. The sign is not permitted and was to have already been removed and asked that the Zoning Inspector follow up to see that the sign is removed.

Vice Chrmn. Dawson advised regarding the County’s road grant in the amount of $47,872.73 to be spent in 2020. At this time, planning for these and funds to be received from the JEDD ($60,000.00) are slated to be spent to pave Florida St. and possibly Red Oak to White Cedar. Administrator Sundy will contact the County to see if these can be included in their 2020 paving bid.

Vice Chrmn. Dawson provided information from the Fire District:

1. New Village representatives have been appointed to the Fire District – Murray Semple and Ken Siegel.

2. There are new officers and a new firefighter.

3. The ad for a new Fiscal Officer is out.

4. The ISO rating review is complete and property owners should not expect changes for related insurance rates.

Chrmn. Amos advised that the Senior Center may be contracting with Laketran for program transportation. He also advised that the Eastern Lake County Chamber of Commerce Awards event is scheduled for January 31, 2020.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-01
A RESOLUTION HONORING LANTERN OF MADISON
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BUSINESS OF THE YEAR” AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-02
A RESOLUTION HONORING JOSEPH KALLAY, JR.
AS RECIPIENT OF THE
EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2020 BEACON AWARD”

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that Rec has appointed an Assistant Director.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 5, 2020)

REGULAR MEETING AND WORKSESSION – WEDNESDAY, FEBRUARY 5, 2020

The Perry Township Board of Trustees conducted a Worksession on Wednesday, February 5, 2020 at 9:00 a.m. (rescheduled from Tuesday, January 28, 2020). Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy, Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Zoning Inspector Siegel reviewed his report with the Board and those in attendance. Zoning Inspector Siegel advised that he will contact the County Engineer to discuss stockpiling asphalt grindings on the Camino property for use in various Township projects including, possibly, base for the roadway on that property.

Road Superintendent Crofoot reviewed his report with the Board and those in attendance. The Park’s main water line is in need of an overhaul. Road Superintendent Crofoot is recommending open trench 550 feet and directional bore an additional 150 feet – cost is estimated to be $3.500.00 with additional cost for asphalt patching. Other projects at the Park will include grading and re-stoning the campground driveways (cost $450.00), dock setting (cost $400 if no repairs are needed) and steel siding on the garage (cost $4,500.00). There are a few areas that will need re-seeding.

Road Superintendent Crofoot advised that at the Cemetery, a small section of the steel fencing has been repaired and re-set. Projects now include clean-up from plowing, grading and re-stoning the driveways, sod on winter burials, footers in May and spring clean-up.

At the Road and Service Department, work is ongoing for snow plow damage clean-up, pot hole repair and berming as the weather permits. The road sign replacement project will proceed as weather permits, as well. Road Superintendent Crofoot is continuing to pursue grinding and hauling of yard waste that’s currently on site. NOPEC’s Energy Grant will be utilized to upgrade the Service Department’s lighting and ceiling insulation at a cost of $4,800.00.

At the Community Center, Ohio Pump has been advised to proceed with the grinder pump station upgrade. Equipment is on order.

Road Superintendent Crofoot advised that he and Administrator Sundy will interview six (6) applicants for the Service Department’s current opening.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, TFO Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Minutes of the Regular Meeting held January 14, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who advised regarding remote access to the Burrowes server and remote calendaring for Community Center events. TFO Page asked the Board to consider reviewing and adopting permanent appropriations by March 1, 2020 if possible.

Chrmn. Amos recognized Administrator Sundy who advised that the local Government Forum is scheduled for March 2, 2020. Administrator Sundy opened discussion concerning rental of the cemetery house. The Board agreed that rent should be not less than $750.

Trustee Steele reviewed the letter from the Lake County Land Reutilization Corp. and several properties were discussed for submission.

Vice Chrmn. Dawson presented the Joint Economic Development District’s distribution of $60,000.00 to the Township. He provided information concerning the contract for the JEDD’s commitment to provide these funds, when available, to the Township, Perry Village and North Perry Village. Vice Chrmn. Dawson reiterated the Board’s intention to combine these funds with those to be received through the County’s paving grant to repave Florida Street and other paving work available (bids to be opened on February 26, 2020).

Chrmn. Amos advised that the Fall Festival planning is in progress and that the Perry Seniors will conduct their annual spaghetti dinner fundraiser. Chrmn. Amos advised that Christine Znidarsic is being considered to take over the Community Center rental agent duties when Michele Woltman retires and that Gina Miller has submitted her resignation, effective March 1, 2020.

Chrmn. Amos opened the meeting to the floor. Bill DeBus of The News-Herald asked for clarification on several items discussed.

(Adopted February 11, 2020)

REGULAR MEETING – TUESDAY, FEBRUARY 11, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, February 11, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Administrator Sundy and those whose names appear on the attached attendance sheet. Fiscal Officer Page was excused from this meeting. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved to appoint Administrator Karen Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 5, 2020 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn Dawson moved and Trustee Steele seconded to approve check registers for the months of December 2019 & January 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. The renters are out of the cemetery house. A walk thru was conducted with Michele Woltman, Karen Sundy & the Service Department. The consensus was that the entire inside of the house needs to be repainted and the carpet upstairs needs to be replaced. We will obtain pricing on having the house painted.

2. The lighting quote request has been sent to Wendy Zele at First Energy for the intersections of Route 84 & Adams Road and also River Road and Adams Road.

3. Crofoot and Sundy are in the process of interviewing six candidates for a Service Department position. They will refer three candidates for an interview with the Trustees who will make the final decision.

4. Regarding cleaning of the Senior Wing on the Community Center – Victoria Znidarsic has found another job in her field of study and her hours will be limited. Kyle Znidarsic is available to take over this position. Vice Chrmn. Dawson made a motion, seconded by Trustee Steele to hire Kyle Znidarsic, effective immediately, at a rate of $8.70 per hour (minimum wage) for approximately 15 hours per pay. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Trustee Steele inquired to Administrator Sundy regarding a class that she attended at OTA regarding grant funding. Sundy explained there are places to go to apply for funding. A hurdle that we have had in previous years was “matching” funds for the grants. Sundy will be moving forward with applying for OPWC funding for 2021.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-03
A RESOLUTION AUTHORIZING PERRY TOWNSHIP
TO ACCEPT THE 2020 LAKE COUNTY ROAD IMPROVEMENT
AND ECONOMIC DEVELOPMENT GRANT

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-04
A RESOLUTION TO APPROVE AN ADVANCE FOR REPAYMENT FROM FUND 01 GENERAL FUND TO FUND 04, ROAD & BRIDGE FUND

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn Dawson reported that the Fire Board is interviewing on Friday, February 14th for their Fiscal Officer position. They will also be Swearing-In a new employee. Vice Chrmn. Dawson also announced that the LCTA Engineers Meeting has been scheduled for Wednesday, April 29th at 6 pm. The meeting will be held at the Community Center. The next Government Affairs Forum has been set for Monday, March 2nd at 8:30 am. The guest speaker will be from ODOT and give an update on the Route 20 paving project.

There being nothing further, Trustee Steele moved and Vice Chrmn Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 25, 2020)

SPECIAL MEETING – TUESDAY, FEBRUARY 18, 2020

The Perry Township Board of Trustees held a Special Meeting on Tuesday, February 18, 2020 at 3:30 p.m. Present were Vice Chairman Dawson, Trustee Steele and Administrator Sundy. Chrmn. Amos and Fiscal Officer Page were excused from this meeting. The News-Herald was advised of this meeting according to law.

Vice Chrmn. Dawson called the meeting to order. Trustee Steele moved to appoint Administrator Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Following discussion, the Executive Session was adjourned and the Special Meeting was reconvened. There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the Special Meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted March 10, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, FEBRUARY 25, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, February 25, 2020 at 9:00 a.m.  Present were Chairman Amos, Trustee Steele, TFO Page, Administrator Sundy, and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Road Superintendent Crofoot discussed several items.  There will be maintenance done at the park (grass, asphalt, stoning, general clean-up).  The Board agreed that previously discussed waterline work should proceed.  The garage re-siding project will proceed as well.  At the moment, the sewer lift station work is not scheduled as yet.  At the Cemetery, footers are planned for pouring in May and clean-up at the cemeteries is in progress.  Snowplow damage work will be done as weather permits and Hallmark will start grinding yard waste soon.

Road Superintendent Crofoot advised that the sign upgrade project is in a staging process for the most efficient installation possible.  Finally, the LED lighting upgrade at the Service Garage is in progress.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, February 25, 2020 at 10:00a.m. Present were Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. Vice Chrmn. Dawson was absent, excused.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Chrmn. Amos seconded to approve the minutes of the Regular Meeting held February 11, 2020 at 7:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Fiscal Officer Page discussed review and adoption of Permanent Appropriations.  The Board advised that the matter would be considered at the March 10, 2020 meeting.

Chrmn. Amos recognized Administrator Sundy who advised concerning the Spring Clean-up.  Trustee Steele moved and Chrmn. Amos seconded to put the project to bid with bid opening on March 13.  POLL OF BOARD: 2 Ayes.  MOTION PASSED.  Currently, the clean up is tentatively scheduled for April 18 and 25, pending information from bids submitted.

Trustee Steele advised that information is forthcoming on repairs and refresh items for the Cemetery house before it is opened for a new rental.  She advised that bands are currently being reviewed for the Summer Concert Series.  Regarding the matter on Dorchester, Trustee Steele asked that Administrator Sundy refer the matter to the Zoning Inspector.

Chrmn. Amos advised regarding the Legislative Breakfast currently scheduled for March 12 and provided information on other meetings attended.

Chrmn. Amos moved and Trustee Steele seconded to pay $100 to David and Janet Leininger for reconveyance of graves 8 & 9 East in Lot 24 of Division 22, Center Road Cemetery.  POLL OF BOARD: 2 Ayes.  MOTION PASSED.

Chrmn. Amos opened the meeting to the floor and resident Marian McMahon inquired concerning the Rt. 20 repaving and widening project.  Several topics were discussed including the intersection at Rt. 20 and Perry Park, including the Camino property and restriping Ohio Street at Rt. 20 to more clearly delineate lanes.

There being nothing further, Trustee Steele moved and Chrmn. Amos seconded to adjourn the meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted March 24, 2020)

SPECIAL MEETING – TUESDAY, MARCH 10, 2020

The Perry Township Board of Trustees held a Special Meeting on Tuesday, March 10, 2020 at 6:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele and Administrator Sundy.  Fiscal Officer Page was absent and excused from this meeting. The News-Herald was advised of this meeting according to law.

Chrmn. Amos called the meeting to order.  Vice Chrmn. Dawson moved to appoint Administrator Sundy as Clerk Pro-Tem, seconded by Trustee Steele. POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Chrmn. Amos moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Following discussion, the Executive Session was adjourned and the Special Meeting was reconvened.  There being nothing further, Chrmn. Amos moved and Vice Chrmn. Dawson seconded to adjourn the Special Meeting.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

(Adopted March 24, 2020)

REGULAR MEETING – TUESDAY, MARCH 10, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, March 10, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Administrator Sundy and those whose names appear on the attached attendance sheet. Fiscal Officer Page was excused from this meeting.  The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved to appoint Administrator Karen Sundy as Clerk Pro-Tem, seconded by Vice Chrmn. Dawson.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Special Meeting held February 18, 2020 at 3:30 p.m. POLL OF BOARD: 2 Ayes (Chrmn. Amos, absent at said meeting, abstained). MOTION PASSED.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. She has spoken with ODOT regarding the LAKE 20 Project.  The feasability study has been completed.  ODOT has given the Township a couple of ideas/suggestions regarding the intersections of Narrows Road /US Route 20  and Middle Ridge Road /US Route 20.  They would like our feedback.   They also were interested in setting up a public meeting for the project.  Based on the COVID-19/coronavirus situation, it was agreed that ODOT would provide a website for project feedback versus a public meeting.

2. Sundy discussed the issues with Royal Oak Recycling.  They have not been picking up bins and papers/cardboard are blowing all over.  The bins are also in very poor condition.  Sundy will investigate other options for the paper recycling.

3. Concerning the COVID-19/coronavirus, we are awaiting directives from the LC Health Department or Ohio Department of Health.

4.  Vice Chrmn. Dawson made a motion, seconded by Trustee Steele to hire Christopher Hazel as a full-time regular employee for the Service Department effective Monday, April 6th, 2020 at $19.00/hr.  Mr. Hazel will be entitled to two weeks vacation and 3 personal days to use in 2020.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

5. Hallmark Excavating, Inc. ground up all the brush that was piled at the Service Department.  It was about two weeks of collections.  Trustee Steele made a motion, seconded by Vice Chrmn. Dawson to approve an expenditure of $2,200 to Hallmark Excavating, Inc.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

6.  The Zoning Commission has scheduled a meeting for Wednesday, April 22 at 6:30 p.m.

Vice Chrmn. Dawson reported on the Joint Fire District.  They have hired Christopher Paquette as the part-time Fiscal Officer.   Mr. Paquette is also the Fiscal Officer for Fairport Harbor.  The Fire District recently passed a special resolution to join the class action lawsuit regarding the opioid crisis.  Chief McDonald has reached a 3-year agreement in principal with the firefighters union.

Chrmn. Amos reported on the upcoming Fall Festival.  He is meeting with Phil Cassella on Wednesday, March 11th to discuss the new attraction at the Festival this year, the fireworks.  Chief McDonald will also be included in this meeting.  The District is currently looking for patrons to help support the fireworks show.  Patrons will be listed in the program flyer.  Chrmn. Amos also requested that U.S. flags be replaced at Township Park and Center Rd. Cemetery when the weather breaks.

Chrmn. Amos presented the following Resolution and moved its adoption:

RESOLUTION 2020-05
A RESOLUTION AUTHORIZING ALL ACTIONS NECESSARY
TO ACCEPT NORTHEAST OHIO PUBLIC ENERGY COUNCIL
(NOPEC) 2020 ENERGIZED COMMUNITY GRANT
Trustee Steele seconded.  POLL OF BOARD: 3 Ayes.  RESOLUTION ADOPTED.

Vice Chrmn. Dawson  presented the following Resolution and moved its adoption:

RESOLUTION 2020-06
A RESOLUTION TO APPROVE AND ADOPT 2020 PERMANENT APPROPRIATIONS IN THE TOTAL AMOUNT OF $3,937,555.30 FOR EXPENSES.
Trustee Steele seconded.  POLL OF BOARD: 3 Ayes.  RESOLUTION ADOPTED.

Vice Chrmn. Dawson wanted to note that out of the above total, approximately $1.5 million is a direct pass through for the Library and Fire Levy.

Chrmn. Amos made a motion to pay $700 to Ann Diederich, POA for Edward & Dorothy Diederich, for reconveyance of Grave 1 West in Lot 22 of Division 16 of Center Road Cemetery.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

Discussion took place regarding the current height restriction of double and triple monuments.  Vice Chrmn. Dawson said he had mixed emotions because they are getting too large.  Chrmn. Amos said we do deeper footers than most cemeteries.  It was noted that various monument companies were contacted in regard to the proposed height increase and they all agreed the base and heights were proportionate and didn’t anticipate any issues with stability.  Vice Chrmn. Dawson would like to do an assessment on footer size for monuments.  Chrmn. Amos made a motion to increase the maximum height for double and triple monuments to 60″.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn to Executive Session to consider employment of a public employee.  POLL OF BOARD: 3 Ayes.  MOTION UNANIMOUS.

Following discussion, the Executive Session was adjourned and the Regular Meeting was reconvened.   Vice Chrmn. Dawson made a motion to hire Kelly McGarry as the Fiscal Officer Assistant, regular part-time employee, effective March 12, 2020 at the rate of $15.00/hour.  Trustee Steele seconded the motion.  POLL OF BOARD: 3 AYES.  MOTION UNANIMOUS.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted March 24, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, MARCH 24, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, February 25, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, TFO Page, Administrator Sundy, and Road Superintendent Crofoot. Trustee Steele was present by telephone. The News-Herald was advised of this meeting according to law.

The worksession was opened and Road Superintendent Crofoot discussed various seasonal clean-up projects. He discussed staff scheduling during the COVID-19 shutdown which includes a rotating shift of two employees operating separate vehicles. Due to uncertainty of the State’s shut-down order, there was a general discussion of operations including staffing, Park, campers and the boat ramp. With no end date for the shutdown, no scheduling of usual springtime work has been made. However, the yardwaste drop-off site will open on April 4 as scheduled and staff will enforce drops by residents only. Additional discussion was had regarding tire drop-off service for the Spring Clean-up.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, March 24, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. Trustee Steele was absent, excused but attending by telephone.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 25, 2020 at 10:00a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Special Meeting held February 10, 2020 at 6:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held February 10, 2020 at 7:00p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Fiscal Officer Page requested review of the Financials for February. Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the Financials for February. POLL OF BOARD: 2 Ayes. MOTION PASSED. Fiscal Officer Page advised that access to the Community Center cloud-based calendar is in progress.

Chrmn. Amos recognized Administrator Sundy who advised on several items.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to amend the date of hire for Christopher Hazel to March 23, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded, regretfully, to accept the resignation from full-time employment of Michele Woltman, effective Friday, March 27, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to accept the Employment Agreement with Michele Woltman for cemetery Sexton services. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to accept the Employment Agreement with Christine Znidarsic to perform as the part-time Community Center Rental Agent effective April 1, 2020. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the bid of Waste Management to provide pick-up service for the Spring Clean-up at $1,175.00/load and allow $3,400 to Liberty Tire Service for tire collection and disposal. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Administrator Sundy conducted discussion regarding the status of scheduled events at the Community Center in light of COVID-19. Administrator Sundy will remain in contact with other government offices to remain current on the State’s shut-down requirements. At this time, shut-down will continue through May 2, 2020. There are two weddings currently on the April calendar with no further direction from the State as yet. If the shut-down extends to these types of events, they will be handled accordingly. The event scheduled for April 19, 2020 is not exempt from the shut-down and will be cancelled. The Board agreed that no bookings will be taken, at the present time, for dates prior to July 1, 2020. The Rental Agent and Administrator Sundy will coordinate a wait-list for other dates prior to that but taking rentals is strictly dependent on the State’s shut-down orders going forward.

The Summer Concert Series sponsor letters will be held for mailing until a later date.

The Township’s scholarships are to be processed as regularly scheduled.

Kelly McGarry has been entered into the payroll system and underwent one afternoon of training prior to the office’s mandatory shut-down.

The Township’s newsletter has been sent to the printer and will be mailed out shortly to residents.

Road Superintendent Wade Crofoot’s daughter has been added back to the insurance on a temporary basis and Christopher Hazel has been added, as well.

Vice Chrmn. Dawson provided updates regarding the Fire Department including cancellation of the Association’s Pancake Breakfast. He advised that the new Fiscal Officer is working and things are going well. Vice Chrmn. Dawson passed on a question about ball practice during the State’s shut-down and everyone agreed that there should be no practice for the time being due to social distancing guidelines. Vice Chrmn. Dawson advised that the County’s paving bid came in as expected and is lower than the previously invoiced amount.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2020-07
A RESOLUTION PROCLAIMING THE MONTH OF APRIL
AS “CHILD ABUSE PREVENTION MONTH” IN THE
TOWNSHIP OF PERRY, LAKE COUNTY, OHIO

Vice Chrmn. Dawson seconded. POLL OF BOARD: 2 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos moved and Vice Chrmn. Dawson seconded to approve the ODOT 2019 Straight Line Mileage for Perry Township at 20.828 miles, as prepared by the Lake County Engineer’s Office. POLL OF BOARD: 2 Ayes. MOTION PASSED.

There being nothing further, Vice Chrmn. Dawson moved and Chrmn. Amos seconded to adjourn the meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

(Adopted April 28, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, APRIL 28, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, April 28, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrm. Dawson, Trustee Steele, TFO Page and Administrator Sundy. The News-Herald was advised of this meeting according to law.

The worksession was opened and Administrator Sundy reviewed the update from Road Superintendent Crofoot. Items reviewed included an update on the Park’s seasonal clean-up including water, restrooms, mulch , asphalt grindings, driveway stone for the house and campground driveways and installing the gate and boat ramp. The Service Department’s work has included clearing dead trees, cleaning ditches, asphalt patching and berm repairs as well as upgrading Apache Trail. In addition, sinkholes on Oregon were repaired, there were two 12″ laterals and catch basins installed on Baldwin Road (north) and the Baldwin Rd. (south) bus turnaround was regraded. In other areas of Township, landscape beds at all properties will be cleaned and redressed, the Cemetery drives will be regraded and re-stoned with trimming and clean-up before the end of May. Currently, staff is operating within safe distancing protocol and, if necessary, driving their personal vehicles to working locations. The coolant leak on the Mack truck was repaired by RW Sidley.

Administrator Sundy provided her update during the worksession, as well. She advised regarding safety protocols in place and that the Service Dept. staff are all back to regular days and that the Admin staff will return to work full time on May 4.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, April 28, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to approve the minutes of the Regular Meeting held March 24, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reviewed the Financial Report. Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the check listing for March. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos opened discussion concerning the rebate from Ohio Bureau of Workers’ Compensation. The Board agreed that the funds should be deposited to the credit of the General Fund with the intention to transfer to the Capital Improvement fund.

Chrmn. Amos discussed the Summer Concert Series. At this time, the Board agreed that contracts could be sent out to bands. At this time, due to COVID-19 uncertainties, sponsorship request letters will not be sent for the time being.

Vice Chrmn. Dawson moved and Trustee Steele seconded to clarify the contract payment for Christine Znidarsic to pay a salary of $9,000 from the period of April 1 through December 31, 2020 (payable every two weeks). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to renew with Comp Management Group Rating Program for the period of 1/21/21-12/31/21 with Third Party Administration beginning 9/1/20, Administrator Sundy to sign paperwork, service fee of $260. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-08
A RESOLUTION AUTHORIZING PARTICIPATION
IN THE ODOT WINTER CONTRACT (20-21)
FOR ROAD SALT

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-09
A RESOLUTION TO ENTER INTO A CONTRACT
WITH CHARLOTTE KLINE FOR THE MANAGEMENT
OF PERRY TOWNSHIP PARK

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-10
A RESOLUTION TO ENTER INTO A LEASE AGREEMENT
WITH FRANK PETRUS FOR THE PURPOSE OF
RAISING AND HARVESTING AGRICULTURAL PRODUCTS

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted May 12, 2020)

REGULAR MEETING – TUESDAY, MAY 12, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, May 12, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held April 28, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who provided information on progress of the new Assistant Fiscal Officer, Kelly McGarry. TFO Page also advised on the current state of revenues for Local Government Funds.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. Policy Amendment, extension of holiday, vacation and sick paid time off for regular part-time employees. Vice Chrmn. Dawson moved and Trustee Steele seconded to adopt the revised policy. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. OTARMA package policy renewal – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve payment for the 2020 liability insurance renewal to OTARMA in the amount of $24,135. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Park Concession employees – Trustee Steele moved and Vice Chrmn. Amos seconded to approve hiring, effective May 1, 2020, and rates of pay for the following employees:

$9.00/hr., Rehires:
Kelly Kailburn
Nicki Chappone
Deb Romano
Marion New – Wednesday concerts
Pamela Wells – Sunday breakfasts

$8.70/hr., New Hires:
Rich Romano
Sydne Bond
Lanie Toby

Volunteer – Wednesday concerts, Colleen Tannish

POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy advised that footers will be poured at the cemeteries on May 13, 2020. Concerning the boat dock and necessary repairs, Trustee Steele moved and Vice Chrmn. Dawson seconded to approve $4,900.00 to be paid to Phillips Welding for repairs and renovation to the dock. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. In addition to the proposed repair/renovation, the Service Department will purchase supplies from Star Excavating in the amount of approximately $600.00 and provide direct labor to the project.

Chrmn. Amos advised, regarding Perry Recreation, that the summer program has been cancelled and that there will be no ball sports for the summer. Alternate baseball and softball activities are being considered for July. Chrmn. Amos advised that discussions are ongoing regarding the Fall Festival.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted May 26, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, MAY 26, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, May 26, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel and Assistant Road Superintendent Sprague. The News-Herald was advised of this meeting according to law.

The worksession was opened and Zoning Inspector Siegel discussed several items:

Lane Road development and potential zoning change(s)
Kings Towing – update
Zoning books to be numbered
Klann Street – junk issue
South Ridge property matter (Kudera) – OTA and Lyons to be consulted on agricultural exemption matters
Sue Spear (WRS to review with Rob Darby)
Sferra – Baldwin Rd. matter

Assistant Road Superintendent Sprague discussed work done and work to be done including the boat ramp revision. Sprague noted that they are trying to get the cemeteries in order for the Memorial Day holiday weekend but weather and work commitments may slow their progress.

The Board extended their gratitude and appreciation to Assistant Superintendent Sprague for a job well done in the absence of Road Superintendent Crofoot.

Administrator Sundy advised that there were just a few remaining reservations for the Community Center in the month of June and that at this time, it is anticipated that those events will cancel.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, May 26,2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held May 12, 2020 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reviewed the Financial Report. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the check listing for April. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page advised regarding training progress with Assistant Fiscal Officer McGarry.

Chrmn. Amos recognized Administrator Sundy who advised concerning abatement matters for two properties in the Township.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-11
A RESOLUTION TO AUTHORIZE FOR THE ABATEMENT, CONTROL,
OR REMOVAL OF VEGETATION, GARBAGE, REFUSE, AND OTHER
DEBRIS FROM LAND IN THE TOWNSHIP AT 3895 CALL ROAD,
PERRY, OHIO, 44081

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-12
A RESOLUTION TO AUTHORIZE FOR THE ABATEMENT, CONTROL,
OR REMOVAL OF VEGETATION, GARBAGE, REFUSE, AND OTHER
DEBRIS FROM LAND IN THE TOWNSHIP AT 5131 MIDDLE RIDGE ROAD,
PERRY, OHIO, 44081

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele advised that discussion is ongoing concerning the Summer Concert Series. Trustee Steele advised that contracts are in place and whether or not the concerts can proceed is dependent on the State of Ohio’s restrictions.

Vice Chrmn. Dawson advised regarding the Fire Department and that there has been low activity as demand has been down due to the State’s Stay-at-Home orders.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted June 9, 2020)

REGULAR MEETING – TUESDAY, JUNE 9, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, June 9, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held May 26, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who provided information on progress of the new Assistant Fiscal Officer, Kelly McGarry. TFO Page also advised regarding status of training for UAN.

Chrmn. Amos recognized Administrator Sundy who advised on several matters:

1. General Fund Street Lighting – Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure to the City of Painesville in the amount of $2,418.30 to install two new electric service light poles on Rt. 84 at Adams Rd. and Adams Rd. At River Road with ongoing maintenance at $20.00 per light per month. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Service Department – Trustee Steele moved and Vice Chrmn. Dawson seconded to hire Todd Schultz as a full-time Service Department employee at $20.00/hr effective Monday, June 29, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Boat Ramp – Administrator Sundy advised regarding status and updated cost for the boat ramp repairs.

4. BZA – Lee Lutes has officially moved out of the Township which necessitates appointment of a new person in Mr. Lutes’ place on the BZA. Contact will be made with residents who have expressed a desire to serve on Township boards.

5. Michele Woltman has completed a map review of South Ridge Cemetery and ensured that the map and headstone placements are correct.

6. Paper Recycling – Royal Oak has been contacted concerning service and potential replacement of containers. Discussion was also had concerning possibly moving the containers off of Rt. 20 either completely or to another location.

7. PCC – discussed finishing the stubbed-in restrooms, no plan to complete this project at this time.

8. Parmly House – News-Herald reporter Betsy Scott will be doing an article on Parmly House in the near future.

9. Township Park – discussed playground safety on reopening.

10. Summer Concert Series – concerts will proceed as planned, most of the bands have re-committed and Sandi Mack will make sure everything is in order.

11. Ballfields – use of the fields is expected to begin by July 1 or sooner.

Vice Chrmn. Dawson discussed purchase of a 1997 Case 1845C. The Township will sell the Gehl skidsteer and a few other pieces of equipment on Govdeals.com as the Case equipment will replace some items. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve purchase of the Case equipment from Southeastern Equipment at a cost of $16,000.00 (to be paid from appropriation 04-C-03). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos opened discussion of patrols by the Lake County Sheriff’s Department. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure not to exceed $10,000.00 for additional road patrol in the Township. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy provided some information regarding the ongoing matter of illegal trail-riding at the cul-de-sac in Azalea Ridge. The Sheriff’s Department is aware and managing the matter as best they can. Discussion took place concerning placement of chains or barriers at the “trailhead” to discourage trespassing.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted June 23, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, JUNE 23, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, June 23, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel, Park Manager Kline and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

The worksession was opened and Zoning Inspector Siegel discussed several items:

Application for Zoning Amendment
Zoning Board items and issues
Port Authority – new Director
Permits

Park Manager Kline provided an update of the state of operations at the Park.

Road Superintendent Crofoot discussed work done at the Community Center, Park and Cemeteries. The Cemetery house is currently under repair with painting up next. Asphalt work and repairs are under way but rain is hampering progress. The traffic sign upgrade is ongoing. There was discussion concerning purchase of a new plow truck and everyone agrees that until the issues created by the pandemic and related funding are settled down, this large purchase should remain on hold. The Case skid loader and asphalt grinder have been picked up.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, June 23, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Chrmn. Amos opened the meeting to the floor. Residents Sue Hauxhurst and Earl Holloway addressed the Board concerning noise coming from Mr. Lee’s. Discussion centered on outdoor music and vehicle noise. The Board and residents agreed that although there is music outdoors, it is permitted by the zoning classification of the business and ends at the proper time per zoning regulation. The Board will continue to monitor the situation but as long as the business is in compliance with laws and regulations, there is nothing to be done.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held June 9, 2020 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reviewed the May Financials with the Board (check register to be approved at the next meeting). In addition, an update concerning progress of Kelly McGarry was discussed as well as upcoming UAN training.

Administrator Sundy provided her update. Trustee Steele moved and Vice Chrmn. Dawson seconded to appoint David Whittaker to the Board of Zoning Appeals to fill the unexpired term (12/31/23) of Lee Lutes. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Regarding events at the Perry Community Center, at the moment, just a small wedding shower is still on the calendar but other events will begin to happen in July. Administrator Sundy provided information concerning COVID-19 prep of the facility.

Trustee Steele moved and Vice Chrmn. Dawson seconded to hire Jonathan Taylor as a seasonal employee effective June 22, 2020 at 12.00/hr. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy discussed the Lakefront SID. The Township, as an owner of property, will be included with the approval of attorney Jim Lyons.

Chrmn. Amos advised that the funding to Perry Rec for the seniors has decreased approximately 20%. In addition, Perry Rec will be discussing the Fall Festival and whether or not it will proceed. If the Fall Festival does not go forward, funds received from NOPEC that were earmarked for donation to a fireworks display will be applied to the Township’s Concert Series. This year’s concert sponsorships were not solicited due to the uncertainties the pandemic may have created for local business owners.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-13
A RESOLUTION TO REQUEST PERRY TOWNSHIP’S SHARE OF THE COUNTY
CORONAVIRUS RELIEF DISTRIBUTION FUND AND AFFIRMING THAT
ALL FUNDS WILL BE EXPENDED ONLY TO COVER COSTS CONSISTENT WITH
THE CARES ACT.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-14
A RESOLUTION AUTHORIZING THE TOWNSHIP ADMINISTRATOR
TO SELL UNUSABLE, OBSOLETE OR UNFIT PROPERTY
BY WAY OF INTERNET AUCTION.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-15
A RESOLUTION AUTHORIZING THE TOWNSHIP ADMINISTRATOR TO
SELL SPECIFIC UNUSABLE, OBSOLETE OR UNFIT PROPERTY BY WAY
OF INTERNET AUCTION.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

RESOLUTION NO. 2020-16
A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES TO ENTER
INTO A CONTRACT WITH THE LAKE COUNTY SHERIFF’S DEPARTMENT
FOR ADDITIONAL POLICE PROTECTION, TOTAL COST OF
WHICH WILL NOT EXCEED $10,000.00

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that the Vrooman Rd. bridge is open south bound only with the north bound side set for opening in October, 2020.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted July 14, 2020)

REGULAR MEETING AND PUBLIC HEARING – TUESDAY, JULY 14, 2020

The Perry Township Board of Trustees held their Regular Meeting and Public Hearing on the 2020 Budget on Tuesday, July 14, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Chrmn. Amos opened the meeting to the floor. Resident Larry Reichard inquired regarding the potential for Perry Township to increase unvoted millage (inside millage) to generate additional tax revenue. The Board and the Fiscal Officer advised that the inside millage is capped and that the Township has no access to it nor does it have any intention of instituting additional millage.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held June 23, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Board convened the Public Hearing and reviewed the Budget for 2020 with Fiscal Officer Page. There being no public comment, Vice Chrmn. Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-17
A RESOLUTION ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR
2021 FOR PERRY TOWNSHIP

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos recognized Fiscal Officer Page who provided information on several matters.

In relation to the CARES Act Local Coronavirus Relief Fund, a separate fund is required to receipt and make disbursements. Therefore, Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-18
A RESOLUTION TO ESTABLISH FUND 19, RECEIPT ACCOUNTS,
APPROPRIATION LINE ITEMS AND PERMANENT APPROPRIATIONS
FOR FUND 19, REQUEST AN AMENDED CERTIFICATE
OF ESTIMATED RESOURCES FROM THE AUDITOR OF LAKE COUNTY AND
AMEND PERMANENT APPROPRIATIONS.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. The Board and Administrator discussed the parameters of the funding, when it has to be utilized by and when any remainder needs to be returned as well as ongoing research into projects that the funds can be used for. Projects and items discussed include self-opening doors for the Community Center and other entities sharing to reimburse for expenses (Fire and Library).

Regarding the Permanent Improvements Fund, Vice Chrmn. Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-19
A RESOLUTION AUTHORIZING THE TRANSFER FROM FUND 01
(GENERAL) TO FUND 26 (PERMANENT IMPROVEMENT FUND)

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. TFO Page and Administrator Sundy will discuss other funds that may be deposited directly into Fund 26 from Township property auctioned.

Fiscal Officer Page reviewed the Financials with the Board. Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the check registers for May and June, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page advised regarding recent UAN training with Kelly McGarry. TFO Page advised regarding the progress and processes involved with full conversion from OTAS to UAN. TFO Page is hopeful that the Township will be fully on to UAN by September.

Chrmn. Amos recognized Administrator Sundy. Items discussed were:

Retirement: Trustee Steele moved and Vice Chrmn. Dawson seconded to accept, with regret, the retirement letter submitted by Sandra Mack, effective date 9/25/20, last day in office 9/4/20. POLL OF BOARD: 3 AYES. MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to enter into Lease with Mark & Michele Woltman for rental of cemetery house for $750 per month, effective August 1, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to grant Todd Schultz one week of vacation to be used in 2020. Beginning in 2021 he will follow the regular vacation schedule. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Administrator Sundy to sign the Purdue Pharmacy bankruptcy case paperwork. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy advised that the GovDeals auction is currently in progress. She further advised regarding ODOT’s Lake20 project and that there would be a virtual meeting with stakeholders.

Regarding the lighting district on Lane Road Extension, Administrator Sundy advised that a light pole was down. Discussion had regarding handling this matter as it is in a lighting district.

Administrator Sundy advised that one Service Department vehicle is in the shop for ongoing issues. She advised that the switchback walkway behind the Community Center is being revamped.

Vice Chrmn. Dawson moved and Chrmn. Amos seconded to hire Courtney Collins and Lydia Roberts for the concession stand at $8.70/hr. effective July 6, 2020. POLL OF BOARD: 2 Ayes. Trustee Steele abstained.

An application for a Lane Rd. zoning change has been received and is currently under review.

Trustee Steele advised that the first concert of the Township’s Concert Series went well. There was discussion concerning upcoming weekly concerts in light of COVID-19. For the time being, the Concert Series will proceed.

Vice Chrmn. Dawson provided information regarding the Perry Area Joint Fire District including staffing and levy potential.

Chrmn. Amos advised that the Perry Area Recreation Board has decided to cancel the Fall Festival for 2020. There was discussion regarding the NOPEC grant and Senior Center funding matters. Chrmn. Amos asked Administrator Sundy to facilitate introductions of the Service Department’s new employees at their next meeting.

Chrmn. Amos opened the meeting to the floor. Resident Larry Reichard asked about reserving the pavilion at Perry Township Park and was advised that it is not usually reserved but if he had questions that he should contact the Park Manager.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted July 28, 2020)

REGULAR MEETING AND WORKSESSION – TUESDAY, JULY 28, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, July 28, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Park Manager Kline and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Park Manager Kline provided an update of the state of operations at the Park. She advised that although the concert series has been cancelled, concessions are active and the camping and park usage are fairly normal. The garage renovation has been completed.

Road Superintendent Crofoot discussed work done at the Community Center, Park and Cemeteries. Asphalt work and repairs are continuing. The Service Department is reviewing service records for equipment and making repairs as time permits. The skid loader and tub grinders appear to have been sold. Berming and edge sealing is proceeding on Florida St. Superintendent Crofoot introduced the new employees, Chris Hazel and Todd Schultz to the Board. Issues with trimming in the Woodhill Road area were discussed.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, July 28, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting and Public Hearing held July 14, 2020 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page advised regarding the conversion to UAN.

Administrator Sundy provided her update. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure to Sam Miller Construction for roofing and siding of the Township Park garage in the amount of $8,280.00. POLL OF BOARD: 3 Ayes. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy provided additional information as follows:

Lane Rd. Zoning matter – the EPA and Lake County are involved with the application process. The Board asked that Attorney Lyons continue to be informed on the matter to ensure that the Township is handling it appropriately.

Clean-Up – bills have not been received as yet and tires taken in exceeded initial capacity of the container provided.

Summer Concert Series – at the request of the Lake County General Health District, the concerts have been cancelled for the year.

PAJRD – a request for the Township’s share of funding has been requested. There was a lengthy discussion concerning the Township’s appropriation, Recreation and Seniors’ budget, carryover, revenues and expenditures. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure to PAJRD in the amount of $20,000 ($10,000 to Recreation, $10,000 to Seniors).

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted August 11, 2020)

REGULAR MEETING – TUESDAY, AUGUST 11, 2020

 The Perry Township Board of Trustees held their Regular Meeting on Tuesday, August 11, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held July 28, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy. Items discussed were:

Retirement: Trustee Steele moved and Vice Chrmn. Dawson seconded to accept, with regret, the retirement letter submitted by John Baker, effective date 9/30/20. POLL OF BOARD: 3 AYES. MOTION UNANIMOUS.

Cemetery House: Vice Chrmn. Dawson moved and Trustee Steele seconded to enter into a contract to paint the Cemetery house with Michael King Painting at a cost of $3,955.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Service Dept.: The skid steer has been picked up. The tub grinder has been sold and is pending pick up.

Admin Building: The air conditioner was repaired (south end of building).

Clean Up: There were a total of 24 tons of tires collected.

CARES Act grant: At the moment, proposed spending is at approximately $90,000,00. Additional expenditures for reimbursements and other items are in discussion.

Staffing: Interviews for a replacement for Sandi Mack is currently being scheduled for August 18, 2020.

BZA: Future meetings discussed including Lane Road item.

Zoning: Discussion regarding regulating garage sales.

Trustee Steele advised that concession operations at the Park have gone extremely well this year.

Chrmn. Amos advised: Clark Road beach is seeing good use and the Lake County Sheriff’s Department will be reminded to keep an eye on things there.

Sivon Acres potential issues have been reviewed and, at the moment, there does not appear to be problems.

Mr. Lee’s owners have contacted Chrmn. Amos and noise complaints were discussed. The owners are most agreeable to mitigating noise to be good neighbors.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.                     

 (Adopted September 8, 2020)

REGULAR MEETING – TUESDAY, AUGUST 25, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, August 25, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Zoning Inspector Siegel reported on several issues including the Creekside Crossing application, development on South Ridge, Village property development, Woodhill issues and meetings of the Zoning Appeals Board and the Zoning Commission. Zoning Inspector Siegel also provided information for permits issued year-to-date.

 Road Superintendent Crofoot discussed work done at the Community Center, Park and Cemeteries. Pothole patching and crack sealing will be started soon because material has been delivered. Berming will continue and there are some concrete road repairs to be done. Trucks will begin to be serviced for winter shortly. The north end of Baldwin Rd. is in need of tar and chip in the near future. The Road Superintendent and the Board discussed snowplowing assets, manpower and routes.

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, August 25, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Administrator Sundy provided her update. Vice Chrmn. Dawson moved and Trustee Steele seconded to hire Jennifer Taylor as part-time Administrative/Receptionist effective 8/31/20 at $15.00/hour. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy and the Board reviewed correspondence from the Fair Housing Resource Center regarding funding shortfalls in light of the pandemic. FHRC asked the Board to consider a donation from CARES Act funds. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve donation of $3,000.00 to the FHRC from CARES Act funds. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Dawson discussed replacement of upholstered chairs throughout the Township’s offices.

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-20
A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO CERTIFY
LAWN MOWING CLEAN-UP COSTS TO PROPERTY OWNER
(3895 CALL RD., PERRY, OHIO, 44081)

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-21
A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO CERTIFY
ASSESSED STREET LIGHTING TO THE COUNTY AUDITOR FOR THE TAX
YEAR 2020, SAME BEING COLLECTIBLE IN THE CALENDAR
YEAR 2021.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2020-22
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES
AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING
THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE
COUNTY AUDITOR.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that the beachfront at the Clark Road park area is getting great usage but needs speed limit signage.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted September 8, 2020)

REGULAR MEETING – TUESDAY, SEPTEMBER 8, 2020

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, September 8, 2020 at 7:00 p.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held August 11, 2020 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held August 25, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported on the UAN conversion progress and receipts posted or to be posted to the Permanent Improvement Fund.

Chrmn. Amos recognized Administrator Sundy. After discussion, Vice Chrmn. Dawson moved and Trustee Steele seconded to sell and/or transfer the Service Department’s stake body truck to a salvage yard as the vehicle has frame issues and is unsafe for road use. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Dawson seconded to amend purchase order 99 to increase by $8,241.74 to accommodate unanticipated additional cost for the curbside pick-up and tire collection. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele inquired regarding the Park Manager’s intent to continue into the 2021 season. Administrator Sundy advised that conversations are ongoing and she’ll report back to the Board.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the Regular Meeting to an Executive Session to consider the compensation of a public employee. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Regular Meeting was reconvened at the conclusion of the Executive Session.

 There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted September 22, 2020)

REGULAR MEETING – TUESDAY, SEPTEMBER 22, 2020

The Perry Township Board of Trustees conducted a Worksession on Tuesday, September 22, 2020 at 9:00 a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel, Park Manager Kline and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Zoning Inspector Siegel reported on several issues including potential Lane Road development, Woodhill issue and Port Authority review of local projects. Trustee Steele inquired regarding the Henry property on Perry Park Road and an open septic tank.

Park Manager Kline advised that things are quiet and that the pandemic resulted in a quieter summer. Campers will be out by November 14 (extended from 11/1 for late arrivals/pandemic), the concession stand will close on September 27 and that the Park Manager will continue on with Perry Township next season.

Road Superintendent Crofoot discussed work done and in progress at the Park, Cemetery, Community Center and cemeteries. The Service Department is reviewing potential purchase of a new trailer to transport mowers. For the summer season in 2021, Road Superintendent Crofoot is considering an additional part-time employee for grounds maintenance. Chris Hazel has passed his CDL licensing. Florida Street has not been striped or edge finished at this point. If the edging isn’t completed by the County, the Service Department will do it to protect our investment in repaving .

The Perry Township Board of Trustees then held their Regular Meeting on Tuesday, September 22, 2020 at 10:00a.m. Present were Chairman Amos, Vice Chrmn. Dawson, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the Minutes of the Regular Meeting held on September 8, 2020 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page advised that UAN is currently being fully used effective September 1 for bill payments. Payroll will continue to be processed through OTAS through the end of the year with conversion onto UAN after that.\

Administrator Sundy provided her update. Vice Chrmn. Dawson moved and Trustee Steele seconded to increase Chris Hazel’s hourly rate to $20.00/hour effective September 21, 2020. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Sundy advised that the Shoreline Infrastructure District (SID) committee for lakefront development is asking for a resolution of participation and commitment. Administrator Sundy is participating in conversations and will advise when and if the Township’s participation is necessary.

Trustee Steele moved and Vice Chrmn. Dawson seconded to set Trick or Treat hours for this year’s Halloween festivities for October 31, 2020 from 6:00p.m. until 8:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. The Board agreed and advised that this scheduling is not a general endorsement of the event and asks that all who chose to participate to do so safely. Administrator Sundy advised that the Firefighters’ Association will not host their annual party this year but is developing a drive-through plan.

Christine Znidarsic is reviewing PCC rates for 2022.

Chrmn. Amos advised that the beach at Clark Road is in good shape and being used.

Vice Chrmn. Dawson advised that there have been discussions regarding Perry Fire’s equipment Wish List and consideration of a collaborative effort of both Villages and the Township.

Trustee Steele inquired regarding COVID required equipment installations at the Community Center.

Chrmn. Amos discussed the Rec Board’s newly engaged Finance Committee and their hope to review the Rec Board’s needs going forward.

Chrmn. Amos opened the meeting to the floor and Bill DeBus inquired regarding the SID discussions and the Recreation Board’s Finance Committee considerations.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted October 13, 2020)