Minutes 2018

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 9, 2018

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 9, 2018 at 7:00 p.m. Present were Chairman Amos, Vice Chairwoman Steele, Trustee Dawson, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Chrmn. Amos opened the meeting to the floor. There being no comment from those in attendance, Trustee Dawson moved and Vice Chrwmn. Steele seconded to approve the minutes of the Regular Meeting held December 26, 2017 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Sundy who advised as follows:

1. Lake County Sheriff’s Department – Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-01

A RESOLUTION TO CONTRACT WITH THE LAKE COUNTY
SHERIFF’S DEPARTMENT FOR ADDITIONAL POLICE
PROTECTION AT A COST NOT TO EXCEED $20,000.00

Trustee Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

2. Auction of surplus goods – Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-02

A RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR
TO SELL UNUSABLE, OBSOLETE OR UNFIT PROPERTY BY
WAY OF INTERNET AUCTION.

Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

3. Perry Economic Development Committee – Vice Chrwmn. Steele moved and Trustee Dawson seconded to accept the resignation of Art Zentgraf from PEDC, effective immediately. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Perry Economic Development Committee – Trustee Dawson moved and Vice Chrwmn. Steele seconded to appoint Tim Flenner to fill the unexpired term of Art Zentgraf on PEDC, term to expire 12/31/18. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Paving (Bristol Ave. Only) Trustee Dawson moved and Vice Chrwmn. Steele seconded to be included in Painesville Township’s paving project bid process effective February 6th (To include Bristol Avenue only in Perry Township). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Meeting Change – Vice Chrwmn. Steele moved and Trustee Dawson seconded to change 2nd meeting date of January from January 23rd to January 30th with 9:00 a.m. work session and 10:00 a.m. meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Administrator Sundy will issue appropriate notifications.

7. ODNR/Army Corps survey – The results of the recent survey has been completed. It has been determined that it is necessary to add sand along the groins at the shoreline. Additional discussion and specifics were discussed.

8. Road Dept. – discussion had concerning sourcing and considering purchase of a pipe laser.

Vice Chrwmn. Steele inquired regarding road salt inventory. Administrator Sundy advised that 150 tons were just recently delivered and at least another 150 tons is available per contract.

Vice Chrwmn. Steele inquired regarding the Township’s mailbox replacement policy when they’re damaged by snowplows. The Township’s policy will be provided to all for review.

Chrmn. Amos advised that the Tribune has several articles involving the Township Trustees recent swearing in ceremony and employees Crofoot and Taylor.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-03

A RESOLUTION HONORING FRIENDS OF MADISON PUBLIC LIBRARY
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2018 HERITAGE AWARD”

Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-04

A RESOLUTION HONORING DWORKEN & BERNSTEIN CO., L.P.A. AS
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2018 BUSINESS OF THE YEAR AWARD”

Trustee Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.
Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-05

A RESOLUTION POSTHUMOUSLY HONORING
BILL HORVATH AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE “2018 CITIZEN OF THE YEAR AWARD”

Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos opened the meeting to the floor. Larry Reichard inquired about the ODNR/Army Corps survey and how much sand would be required.

There being nothing further, Vice Chrwmn. Steele moved and Trustee Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted January 30, 2018)

REGULAR MEETING AND WORKSESSION – TUESDAY, JANUARY 30, 2018

The Perry Township Board of Trustees conducted a Worksession on Tuesday, January 30, 2018 at 9:00 a.m. Present were Chairman Amos, Vice Chairwoman Steele, Trustee Dawson, Fiscal Officer Page, Administrator Sundy and Road Superintendent Crofoot. The News Herald was advised of this meeting according to law.

The Board and Road Superintendent Crofoot provided information regarding the following items:

1. Park Concession Stand – the epoxy floor re-fresh is in progress.

2. Road Salt – 70 to 80 tons on hand, 30 tons scheduled for delivery.

3. Equipment and Facilities – as time permits, equipment is being serviced and the garage facility is being organized.

4. Spring projects – several projects are in the planning stages including tree trimming at the Community Center and Park, Ohio St. storm sewer repairs, park erosion issue, west beach facilities, Shepard Rd. pothole repairs, re-seeding and raking stone back into the driveways at Perry Cemetery.

5. Equipment repairs – completed repairs (springs, snowplow, exhaust and tires) totaled approximately $4,215.00.

6. Department hour log – the Summary of Hours per department of Road Dept. staff was reviewed.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairwoman Steele, Trustee Dawson, Fiscal Officer Chris Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Trustee Dawson and moved and Vice Chrwmn. Steele seconded to approve the minutes of the Regular Meeting held January 9, 2018 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Dawson moved and Vice Chrwmn. Steele seconded to approve the check register for December, 2017 as submitted in TFO Page’s Financial report. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos noted the recent Township newsletter article by the Perry Historical Society and extended congratulations to both Vice Chrwmn. Steele (1st elected female Trustee in Township’s history) and Fiscal Officer Page (longest elected Fiscal Officer, 25 years completed).

Chrmn. Amos recognized Administrator Sundy who presented the following matters:

1. Cemetery house – Trustee Dawson moved and Vice Chrwmn. Steele seconded to increase the rent to $650.00 per month effective July 1, 2018. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Admin phone system – Update completed at a cost of $425, purchased originally in 2008.

3. Community Map – Hometown Press will be contracted to gather information and sponsors for the map which is expected to be published in June or July.

4. Perry Park Road – Trustee Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2018-06

A RESOLUTION TO ACCEPT CONVERSION OF 0.16 MILES OF
PERRY PARK ROAD TO A TOWNSHIP ROAD

Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

5. Perry Area Joint Recreation District – Vice Chrwmn. Steele moved and Trustee Dawson seconded to approve expenditure of $60,000.00 ($40,000 subsidy, $20,000 one-time subsidy for directors’ salaries). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. YMCA Summer Swim Program – Vice Chrwmn. Steele moved and Trustee Dawson seconded to approve expenditure of $25,000 to the Lake County YMCA for the 2018 program. Residents will pay $50 for a family membership per previously established eligibility guidelines. The Trustees will review the program for participation numbers this year to determine if the program will continue after 2018.

7. Spring Clean-Up – Trustee Dawson moved and Vice Chrwmn. Steele seconded to approve the Clean-Up for April 21 and 28, 2018 with bidding to publish on February 16 and 23, 2018, bid opening on March 2, 2018. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Dawson advised that the Perry Joint Fire District has been awarded a grant that will be used to purchase a new grass truck which is currently being fitted with equipment, including a plow.

Chrmn. Amos moved and Vice Chrwmn. Steele seconded to pay $50.00 to Linda Frye for reconveyance of grave 3 West in Div. 16, Lot 6 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being nothing further, the meeting was adjourned.

(Minutes Adopted February 13, 2018)