Minutes 2017

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 10, 2017

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 10, 2017 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. Administrator Siegel was absent, excused.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Chrmn. Amos opened the meeting to the floor. Township resident Scott Shaw inquired regarding recent water pressure issues and whether or not there is street lighting at Middle Ridge and Rt. 20 (both matters referred to Administrator). Mr. Shaw also asked about lighting at Lane Rd. And Narrows and was advise that there is no lighting at that intersection. There being no further comment, Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held December 13, 2016 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Special Meeting held December 29, 2016 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who reviewed the Financials for November and December. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the check registers for November and December, 2016. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Assistant Administrator Sundy who advised (in Administrator Siegel’s absence) as follows:

1. Ford Dump Truck – Vice Chrmn. Dawson moved and Trustee Steele seconded to purchase under a 5-year purchase arrangement a 2017 Ford 350 Dump Truck with plow package at the State Purchasing for $54,773.56 (Permanent Improvement Fund). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. L.C. Sheriff’s Department – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-01

A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES
TO ENTER INTO A CONTRACT WITH THE
LAKE COUNTY SHERIFF’S DEPARTMENT FOR
ADDITIONAL POLICE PROTECTION,
TOTAL COST OF WHICH WILL NOT EXCEED $20,000.00.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Resident Scott Shaw inquired regarding this Resolution and was provided information regarding the contractual nature of this encumbrance and prior ballot issues and results.

3. Online auction of property – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017- 02

A RESOLUTION AUTHORIZING THE TOWNSHIP
ADMINISTRATOR TO SELL UNUSABLE, OBSOLETE OR
UNFIT PROPERTY BY WAY OF INTERNET AUCTION

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

4. Online auction of specific property – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017- 03

A RESOLUTION AUTHORIZING THE TOWNSHIP
ADMINISTRATOR TO SELL SPECIFIC UNUSABLE, OBSOLETE OR
UNFIT PROPERTY BY WAY OF INTERNET AUCTION

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

5. Spring Clean-Up – Discussion had concerning cost in 2016 and because it approached bid limits, the Board agreed that the project must be bid if there is any indication that it could exceed bid limits. Assistant Administrator Sundy was advised to begin discussions with vendors as available and to consider preparing a bid package.

Trustee Steele advised that she would be scheduling a meeting in February with Assistant Administrator Sundy and Park Manager Kline regarding winter storage of campers at Township Park.

Vice Chrmn. Dawson inquired about 2017 camp facility reservations and whether or not the gate cards had all been cleared from the system. Trustee Steele advised she would gather that information.

A general discussion was had regarding recent snow plowing call-outs.

Fiscal Officer Page advised that the boiler at Town Hall was in the process of being repaired per Don Densmore.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted January 24, 2017)

REGULAR MEETING & WORKSESSION – TUESDAY, JANUARY 24, 2017

The Perry Township Board of Trustees held a Worksession on Tuesday, January 24, 2016 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Assistant Administrator Sundy and Road Superintendent Wade Crofoot. Administrator Siegel was absent, excused. The News Herald was advised of this meeting according to law.

Superintendent Crofoot advised on several items:

1. Sam Taylor – an accident on the job yesterday resulted in a trip to Metro Hospital due to the location and severity of Sam’s injury. Perry Joint Fire District did an excellent job of stabilizing Sam and the injury for Metro. Sam was released home last night and we’ll be checking on him periodically. Workers’ Comp filings have already been done to facilitate an uncomplicated handling of billing matters and the Township’s policy of salary continuation for injured workers will start immediately.

2. Streetlights – 2 lights have been repaired on Lane Rd. and several have been repaired on Lane Rd. Extension.

3. Road salt – stock on hand is at about 180 ton with commitment for another 200 ton.

4. Work/Department tracking – a worksheet to track where Service Department employees are working on any given day is now being kept to facilitate time-keeping to proper departments.

5. Park Fencing project – the project is nearing completion.

6. Signage – A new sign will be posted at the Clark Rd. Beach/ballfield access drive

7. Circle Dr. retention basin – the basin is working properly as is the drainage from it.

8. Admin Parking Lot – The Service Department is planning to rehab/replace the parking lot at the front of the Admin building in May or June. An estimate of cost will be presented at the worksession in February.

9. Boat Dock – the dock is requiring some repairs with an estimated cost of $1,800-$2,000.00

10. Equipment – light snow fall thus far is keeping snow removal trucks and equipment is good shape with no large repair costs.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law. Administrator Siegel was absent, excused.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve Minutes of the meeting held January 10, 2017. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele advised that a meeting has been scheduled regarding winter camper storage at the Park for February 16, 2017. Trustee Steele also inquired about the number of lots sold in the Loreto Landings development.

Vice Chrmn. Dawson spoke regarding the recent news article concerning the JEDD’s purchase of a hydroaxe. Vice Chrmn. Dawson also advised that the JEDD is in sound financial condition and has made distributions to the Community as planned. Vice Chrmn. Dawson advised regarding the Perry Joint Fire District and that the recently totaled rescue squad has been reimbursed by insurance with a new squad on order.

Chrmn. Amos discussed the Lake County Health Department’s Sewage Treatment System meetings upcoming in February and March advising that the meetings are planned as informational and fact-finding. Chrmn. Amos also discussed recent articles regarding traffic safety on Rt. 20.

Chrmn. Amos opened the meeting to the floor and Larry Reichard inquired regarding the hydroaxe, what it is and why JEDD owns it. Vice Chrmn. Dawson provided information. In addition, Larry Reichard provided some info regarding the North Perry Village beachfront project and info gathering on North Perry Village owned properties and their possible sale.

Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-04

A RESOLUTION HONORING JEANETTE CRISLIP

AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 CITIZEN OF THE YEAR” AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2017-05

A RESOLUTION HONORING MARTIN’S NURSERY
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 BUSINESS OF THE YEAR” AWARD

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2017-06

A RESOLUTION HONORING PROJECT HOPE FOR THE HOMELESS
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 HERITAGE AWARD”

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos moved and Trustee Steele moved to approve the ODOT 2016 Straight Line Mileage Certification. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted February 21, 2017)

REGULAR MEETING & WORKSESSION – TUESDAY, FEBRUARY 21, 2017

The Perry Township Board of Trustees cancelled the Regular meetings on February 14 and 28, 2017 and, instead, scheduled and conducted a Worksession on Tuesday, February 21, 2017 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siegel, Assistant Administrator Sundy and Road Superintendent Wade Crofoot. The News Herald was advised of this meeting according to law.

Superintendent Crofoot advised on several items:

1. Road salt currently at 120 tons on hand, only 200 ton ordered for the season (to date).

2. Brush cutter – JEDD equipment to be picked up during the week.

3. Night crew – a milder winter will probably allow discontinuation of the night crew in the first or second week of March.

4. Shepard Rd. – pothole filling is on the agenda for the week. There will need to be some larger repairs as summer approaches and Superintendent Crofoot will provide information as it becomes available. A partial grind and re-pave will most likely be necessary. A discussion was had regarding potential decrease of revenues through the Local Government Fund and the State of Ohio’s current Budget submission.

5. Repairs – weather permitting, snowplow damage on the roads and in the Cemetery will take place.

6. Information was noted regarding various catch basin repairs/potential cost as well. In addition, various drainage installations were reviewed.

7. Sam Taylor has returned to work on a mostly full-time basis.

Administrator Siegel and Assistant Administrator Sundy reviewed the Sheriff’s Department call report with the Board. They also discussed the former Nisbet property on Circle Dr. and the meeting to be held at Perry Public Library on March 2, 2017 regarding the septic permitting by the Health Department.

The Board inquired of Fiscal Officer Page regarding the Cemetery Mapping software and computer. Information regarding necessity of replacement and back-up of current data.

Trustee Steele advised that she was following up on several projects including a scattering garden and pet cemetery at our cemetery as well as the parent/child co-swing for the Park.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siegel and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve Minutes of the meeting held January 24, 2017. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The meeting was opened to the floor and there being no comment, Chrmn. Amos recognized Fiscal Officer Page who reviewed the monthly Financials with the Board. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the check listing for January. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Siegel who advised on the following matters:

1. Park Dug-out project – invoicing was incorrect. Vice Chrmn. Dawson moved and Trustee Steele seconded to amend purchase order number 70061 by an additional $750.00 for the project. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Spring Clean-up project update – the Public Notice to bid has been set to publish on February 17 and 24, 2017 with bid opening on March 3, 2017. The Township has been asked to take possession of the recycling toters purchased a few years ago.

3. Summer YMCA Swim Program – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure of $25,000.00 to the Lake County YMCA to supplement resident membership fees at $50.00/family per unchanged Summer Swim Program guidelines. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. The Board noted that the YMCA may have scholarships available by application to families who cannot afford the summer membership.

4. Tire clean-up will be conduced the same weekend(s) as the Spring Clean-Up and may result in a higher cost than usual as this year’s pick-up is anticipated to be a two-weekend event.

Vice Chrmn. Dawson advised regarding the Fire District’s recent meeting and the Firefighter’s Association annual pancake breakfast on April 2, 2017.

Chrmn. Amos moved to adjourn the meeting to an Executive Session to discuss the employment of a public employee. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. The meeting was adjourned to Executive Session. Upon completion of their discussion, the Regular Meeting was reconvened.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted March 28, 2017)

REGULAR MEETING & WORKSESSION – TUESDAY, MARCH 28, 2017

 The Perry Township Board of Trustees cancelled the Regular meeting on March 14, 2017 and conducted a Worksession on Tuesday, March 28, 2017 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siegel, Assistant Administrator Sundy and Road Superintendent Wade Crofoot. The News Herald was advised of this meeting according to law.

Superintendent Crofoot advised on several items:

1. Admin building parking lot replacement – projected cost at $23,000.00 in materials if the Service Department does the work, $43,000.00 if the work is contracted out.

2. Sewer Jet – the engine needs to be rebuilt (purchased in 1991). The cost to rebuild is $2,710.00 to Cometic Gasket, Inc.

3. Stump grinding 11 stumps in the Cemetery and Park – quote from Jim Hall Tree Service has been quoted at $880.00. In addition, Hall will cut down a tree at the Park (ball field) at a cost of $400.00.

4. New truck – delivered to Classic and should have been delivered to Myers Equipment for final equipment fittings.

5. Shepard Road pavement repairs – estimate to mill, tack coat, repave and re-stripe an area of two lanes of 175′ plus four 5′ x 5′ areas is approximately $8,000.00. Discussion had concerning feasibility. Superintendent Crofoot will contact the County Engineer’s office to discuss repairs, costs and future need (timing) for a full repave.

6. Catch basin work – Canyon Ridge, Canyon View and Givens Court were discussed and estimated at approximately $7,680.00.

7. Community Center Storage Building revisions – restrooms are being considered for completion in the Storage Building. E. Dake Plumbing has quoted $5,900.00 with the Service Department completing the water line extension from the Community Center at a cost of $350.00.

8. Ballfields will be addressed for the upcoming season.

9. Cemetery – driveways will be cleaned up and re-stoned only as necessary. Two large trees may need to be removed and Superintendent Crofoot will seek an additional quote for their removal. Sod will be ordered to cover winter grave sites when it comes into season.

10. Boat Dock – materials to make repairs have been quoted at $2,762.40. Discussion had regarding long term solutions to padding the west side of the dock.

11. Community Center – discussion had concerning ground around the entryway – solutions for salt damaged landscaping included sod, stone, pavers and mulch.

12. Landscape maintenance – Forever Green has quoted spring landscaping refresh for the Cemetery, Historical Society, Rt. 20/Narrows sign location, Admin building, rental house and the Community Center at $4,175.00. The Trustees agreed that the Service Department should do the spring landscaping refresh at all but the Community Center. The Trustees agreed to the spring landscape refresh at the Community Center at $1,695.00 and a summer touch-up by Forever Green of all locations at $1,010.00.

13. Mowers – Discussion held regarding purchase of two new mowers at a cost of $16,000.59. Ideally, GovDeal auctions (mowing equipment and the Cemetery’s dump truck later in the year) should yield $12,000.00 to reimburse for this purchase.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siegel and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Minutes of the meeting held February 21, 2017. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who reviewed the monthly Financials with the Board. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the check listing for February. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Dawson inquired regarding Permanent Appropriations. Vice Chrmn. Dawson then presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-07

A RESOLUTION TO APPROVE AND ADOPT
THE 2017 PERMANENT APPROPRIATIONS
IN THE TOTAL AMOUNT OF $3,916,590.08 FOR EXPENSES.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-08

A RESOLUTION TO REQUEST AN AMENDED CERTIFICATE
OF ESTIMATED RESOURCES FROM THE AUDITOR OF LAKE COUNTY,
AMEND PERMANENT APPROPRIATIONS AND TRANSFER FUNDS

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos recognized Administrator Siegel who advised on the following matters:

1. Boat Dock – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure to Samsel Supply in the amount of $2,762.40 for materials to repair the boat dock. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Park, Repairs)

2. Crack Sealing for 2017 – Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure to DJL Materials, Inc., in the amount of $10,000.00 for the 2017 season. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Gasoline Tax, Material)

3. Spring Clean-up – Trustee Steele moved and Vice Chrmn. Dawson seconded to award the bid for the Spring Clean-up to Waste Management at a cost of $950/load (25 yd. dumpster), not to exceed $24,700.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. In addition, Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure to Liberty Tire, Inc. for a tire collection during the Spring Clean-up at a cost not to exceed $2,500.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (General, Contingencies)

4. Perry Foundation – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve donation for two $1000.00 scholarships to the Perry Foundation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (General, Misc. Admin.)

5. Sewer jet repairs – Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure to Cometic Gasket, Inc. in the amount of $2,710.00 for sewer jet repairs. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Road, Repairs)

6. Cemetery Tree removals – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve, not to exceed, $2,250.00 to a vendor to be determined for removal of two large trees in Division 10. The Trustees requested an additional quote for comparison prior to the work being done. Chrmn. Amos will view the trees to help make a determination whether or not the trees will be replaced. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Cemetery, Improvement of Sites)

7. Mowers – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure in the amount of $16,000.59 to Polen Implement for two mowers (prices below the Ohio State Purchasing Program per Crofoot). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Permanent Improvements)

8. Landscaping – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure to Forever Green Nursery to perform Spring landscape refresh at the Community Center and a general all-location summer touch up per his proposal at a total cost of $2,705.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Park [fund]), $1,695.00, Admin/Park/Cemetery Misc., $1,010.00)

9. Perry Village has changed from Waste Management to Major Disposal at the conclusion of a bid process.

Vice Chrmn. Dawson advised regarding the Perry Firefighters Association’s upcoming Pancake Breakfast. He also advised of the JEDD doing well. Vice Chrmn. Dawson also noted that he has asked Assistant Administrator Sundy to assist him with research and response to Governor Kasich’s proposed revision to how municipal taxes are collected. Fiscal Officer Page requested that they include H.B. 113 in their review as it directly impacts our Gasoline Tax Fund (03).

Chrmn. Amos advised that the Zoning Commission will meet on March 29, 2017. He also reminded all that the Lake County Township Association’s annual meeting with the Lake County Engineer will take place on April 20, 2017.

Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-09

A RESOLUTION PROCLAIMING THE MONTH OF APRIL AS
“CHILD ABUSE PREVENTION MONTH”
IN THE TOWNSHIP OF PERRY, LAKE COUNTY, OHIO.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-10

A RESOLUTION ADOPTING THE
LAKE COUNTY MULTI-JURISDICTIONAL
HAZARD MITIGATION PLAN UPDATE.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted April 11, 2017)

REGULAR MEETING – TUESDAY, APRIL 11, 2017

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, April 11, 2017 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Administrator Siegel and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. Fiscal Officer Christine Page was excused.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Dawson made a motion to appoint Assistant Administrator Sundy Clerk Pro-Tem. Trustee Steele seconded the motion. POLL OF BOARD: 3 ayes. MOTION UNANIMOUS.

Chrmn. Amos opened the meeting to the floor. Larry Reichard explained the project he has been working on at North Perry Village with their surplus properties. They are all organized and ready for sale. There being no further comment, Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held March 28, 2017 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Administrator Siegel who advised as follows:

1. Resolution honoring TJ Rockwell – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-13

A RESOLUTION HONORING
TJ ROCKWELL
AS THE RECIPIENT OF THE
NORTHEAST OHIO INTERSCHOLASTIC
ATHLETIC ADMINISTRATION ASSOCIATION
“HIGH SCHOOL ATHLETIC DIRECTOR THE YEAR” AWARD

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

2. Approve contract and resolution with Charlotte Kline for management of Perry Township Park. Trustee Steele presented the following captioned resolution and moved it adoption:

RESOLUTION NO. 2017-14

A RESOLUTION TO ENTER INTO A CONTRACT WITH
CHARLOTTE KLINE FOR THE MANAGEMENT OF
PERRY TOWNSHIP PARK.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos presented the following captioned resolution and moved it adoption:

RESOLUTION NO. 2017-11

A RESOLUTION HONORING
STEPHEN G. McGUIRE FOR ATTAINING THE RANK OF
EAGLE SCOUT IN THE BOY SCOUTS OF AMERICA
TROOP 71

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos presented the following captioned resolution and moved it adoption:

RESOLUTION NO. 2017-12

A RESOLUTION STRONGLY OPPOSING THE STATE OF OHIO GOVERNOR’S PROPOSED 2017-2018 BUDGET, WHICH PROPOSES CENTRALIZED COLLECTION OF NET PROFIT TAX RETURNS AND OTHER PROVISION RELATED TO THE MUNICIPAL INCOME TAX WHICH WILL CAUSE A SUBSTANTIAL LOSS OF REVENUE NEEDED TO SUPPORT THE HEALTH, SAFETY, WELFARE AND ECONOMIC DEVELOPMENT EFFORTS OF OHIO MUNICIPALITIES, AND DECLARING AND EMERGENCY.

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele made a motion to go into Executive Session to discuss possible litigation, seconded by Vice Chrmn. Dawson.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted April 25, 2017)

REGULAR MEETING & WORKSESSION – TUESDAY, APRIL 25, 2017

The Perry Township Board of Trustees conducted a Worksession on Tuesday, April 25, 2017 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siege, Assistant Administrator Sundy, Road Superintendent Wade Crofoot and Park Manager Charlotte Kline. The News Herald was advised of this meeting according to law.

Park Manager Kline advised on the following matters:

1. Softball games started on field number 1 on April 17.
2. The concession stand has been opened for evening games with snack items only. Full cleaning of the stand for the season is under way.
3. Water has been turned on in the shower/bath rooms.
4. Erosion issue at the northwest corner of the park has been temporarily addressed but discussion took place to consider a long-term correction. Also discussed was the eastern beach that is now gone – signage warning visitors away from the dangerous area is ineffective. In addition, the northwest boat parking area is now eroding. Several possible corrections are being considered.
5. Seasonal camping is ramping up with sites readied and tables repaired. Some of the sites may need additional asphalt grinding fills.
6. Gate Card system has been reviewed and all previous cards have been deactivated. New cards will need to be obtained by anyone wishing to access the area.
7. Trash removal service will start up on May 2.
8. The pavilion should be clean and tables set-in by the end of this week.
9. Playground will need a dress coat of playground mulch.
10. Spring newsletter – reviewed the schedule for submission of newsletter articles.
11. Dead trees and possible replacements discussed.
12. Parking lot should be re-striped.

Superintendent Crofoot advised on several items:

1. Boat dock should be set by the end of the week, weather permitting. It was necessary to rent an air hammer to re-set the mounting steel as it was ripped off over the winter.
2. Pickle Ball court lighting has been quoted at $4,700.00 – 4 LED lights would be mounted on 2-25′ poles, one on each side of the court with a timer switch for on/off. Perry Recreation will be paying for this lighting.
3. The first half of the Township’s Spring Clean-Up resulted in 82.32 tons (19 loads). Tire collection seems quite a bit down this year.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. Administrator Siegel was excused. The News Herald was advised of this meeting according to law.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

The Board of Trustees conducted presentation of Resolution No. 2017-13, a Resolution honoring T.J. Rockwell as the recipient of the Northeast Ohio Interscholastic Athletic Administration Association “High School Athletic Director of the Year” Award. Mr. Rockwell, his assistant Toni Ovens and High School Principal Todd Porcello were in attendance, among others.

Vice Chrmn. Dawson moved and Trustee Steele seconded to approve Minutes of the meeting held April 11, 2017. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who requested approval to pay annual dues of $160.00 to the Lake County Township Association, approved. Fiscal Officer Page inquired regarding CLOUT membership and dues. The Board agreed that our membership was unnecessary at this time.

Chrmn. Amos recognized Assistant Administrator Sundy who reviewed the ODOT road salt program and requirements for 2017-2018. Trustee Steele then presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-16

A RESOLUTION AUTHORIZING PARTICIPATION
IN THE ODOT WINTER CONTRACT (018-18) FOR ROAD SALT

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos inquired of Assistant Administrator Sundy regarding the Army Corps of Engineers’ requirements for annual shoreline sand replenishment. Several options were discussed and Sundy will report back to the Trustees. In addition, the matter of the eroding northwest corner at the Park was discussed and all agreed that the issue needs to be reviewed by someone knowledgeable to begin to formulate a permanent solution. Additional discussion had regarding possible concrete blockading at the eastern beach.

Chrmn. Amos then presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-15

A RESOLUTION HONORING
MARY L. PLATKO
ON HER INDUCTION INTO THE
LAKE COUNTY SENIOR CITIZENS HALL OF FAME

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos inquired of Fiscal Officer Page regarding the Cemetery Data computer. TFO Page advised that a quote has been received and reviewed by Mike Schreiber with reply questions proposed to be sent to Dave Burrowes. To date, no reply has been received and TFO Page will follow-up.

Chrmn. Amos asked if the Cemetery office is being used.

Chrmn Amos advised that Michele has been encouraged to do her Perry Recreation work at the Township office as it is an off-shoot of the Township.

Vice Chrmn. Dawson advised regarding the LCTA annual Engineer’s meeting. He provided information regarding the Vrooman Rd. bridge project, Lane Rd. Improvement study, the County’s culvert and guardrail replacement plans for this year.

Vice Chrmn. Dawson provided everyone with recent photos of the property at 2518 Circle Dr. (formerly Nisbet) and requested information regarding status of the “flip” of the property thathas been ongoing for over a year despite assertion by the current owner of an approximate 90-day completion. Vice Chrmn. Dawson expressed his concerns of delay, neglect and impact on the neighborhood and neighbors and asked that the matter be addressed to the best of the Township’s abilities.

The Board discussed the annual boat permit fee for the Park and ongoing repairs necessary, especially to the boat ramp itself. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the annual fee for a boat permit at $25.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos reviewed a recent article from USA Today regarding current recycling efforts, attitudes and effects.

Chrmn. Amos encouraged Assistant Administrator Sundy to seek grant writing training.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted May 9, 2017)

REGULAR MEETING – TUESDAY, MAY 9, 2017

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, May 9, 2017 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Administrator Siegel and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held April 25, 2017 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who advised that check registers for March and April need to be approved at the next meeting. TFO Page also provided an update regarding the cemetery data management system.

Chrmn. Amos recognized Administrator Siegel who advised as follows:

1. OTARMA (Insurance) – Vice Chrmn. Dawson moved and Trustee Steele seconded to approve expenditure of $21,603.01 to OTARMA for renewal of the township liability insurance. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. BWC Group Rating – Trustee Steele moved and Vice Chrmn. Dawson seconded to renew with Comp Management Group Rating Program for workers compensation for 9/1/17-8/31/17 and have Administrator Siegel sign paperwork. Service fee of $500 (same as 2016). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Sand replenishment – Trustee Steele moved and Vice Chrmn. Dawson seconded to approve expenditure to Star Excavating for $6,300 for bypass of sand on lakeshore. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Summer Park Personnel – Trustee Steele moved and Vice Chrmn. Dawson seconded to hire the following individuals to work in the Township Park Concession Stand for $8.50/hour effective May 9, 2017 – POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS:
a. Nicki Chiapponne
b. Kim Kelly
c. Kelly Kailburn
d. Gretal Collins
e. Marion New
f. Colleen Tannish – volunteer on Wednesdays
g. Pamela Wells – volunteer on Sunday mornings

5. Summer Service Department Personnel: Vice Chrmn. Dawson moved and Trustee Steele seconded to hire the following individuals for summer part-time help for Service Department effective May 8, 2017 – POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS:
a. Christian Cooper – $9.00/hr.
b. David Lee, Jr. – $8.50/hr.
c. Colin Hagan – $8.50/hr.

Trustee Steele inquired of Administrator Siegel regarding parking lot striping at Township Park. She also advised that there are currently 23 campers set and more to come and that Park Manager Kline will be inspecting the popcorn stand equipment.

Assistant Administrator Sundy advised that the 2000 GMC truck will be listed for auction with GovDeals on May 22, 2017. She further advised that proceeds received for this years’ first auction was $10,339.00.

Chrmn. Amos moved and Trustee Steele seconded to approve payment to Dwayne Wright for reconveyance of Grave 6 West in Div. 1, Lot 2 of the Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting to Executive Session to discuss purchase of property for public purposes. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS, meeting adjourned to Executive Session.

On completion of the Executive Session, Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-17

A RESOLUTION AUTHORIZING THE TOWNSHIP TO LEASE WITH AN OPTION TO PURCHASE A PORTION OF THE CHAMPION FARM THAT IS LOCATED IN PERRY TOWNSHIP

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos advised that notice of a Public Hearing of the Zoning Commission set for May 24, 2017 has been received.

Vice Chrmn. Dawson updated the Board regarding the Circle Drive property (formerly Nisbet property).

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted May 23, 2017)