Minutes 2017

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 10, 2017

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 10, 2017 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page and Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. Administrator Siegel was absent, excused.

The News Herald was advised of this meeting according to law.

Chrmn. Amos opened the meeting and led the Pledge of Allegiance.

Chrmn. Amos opened the meeting to the floor. Township resident Scott Shaw inquired regarding recent water pressure issues and whether or not there is street lighting at Middle Ridge and Rt. 20 (both matters referred to Administrator). Mr. Shaw also asked about lighting at Lane Rd. And Narrows and was advise that there is no lighting at that intersection. There being no further comment, Trustee Steele moved and Vice Chrmn. Dawson seconded to approve the minutes of the Regular Meeting held December 13, 2016 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the minutes of the Special Meeting held December 29, 2016 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Fiscal Officer Page who reviewed the Financials for November and December. Vice Chrmn. Dawson moved and Trustee Steele seconded to approve the check registers for November and December, 2016. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Assistant Administrator Sundy who advised (in Administrator Siegel’s absence) as follows:

1. Ford Dump Truck – Vice Chrmn. Dawson moved and Trustee Steele seconded to purchase under a 5-year purchase arrangement a 2017 Ford 350 Dump Truck with plow package at the State Purchasing for $54,773.56 (Permanent Improvement Fund). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. L.C. Sheriff’s Department – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-01

A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES
TO ENTER INTO A CONTRACT WITH THE
LAKE COUNTY SHERIFF’S DEPARTMENT FOR
ADDITIONAL POLICE PROTECTION,
TOTAL COST OF WHICH WILL NOT EXCEED $20,000.00.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Resident Scott Shaw inquired regarding this Resolution and was provided information regarding the contractual nature of this encumbrance and prior ballot issues and results.

3. Online auction of property – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017- 02

A RESOLUTION AUTHORIZING THE TOWNSHIP
ADMINISTRATOR TO SELL UNUSABLE, OBSOLETE OR
UNFIT PROPERTY BY WAY OF INTERNET AUCTION

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

4. Online auction of specific property – Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017- 03

A RESOLUTION AUTHORIZING THE TOWNSHIP
ADMINISTRATOR TO SELL SPECIFIC UNUSABLE, OBSOLETE OR
UNFIT PROPERTY BY WAY OF INTERNET AUCTION

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

5. Spring Clean-Up – Discussion had concerning cost in 2016 and because it approached bid limits, the Board agreed that the project must be bid if there is any indication that it could exceed bid limits. Assistant Administrator Sundy was advised to begin discussions with vendors as available and to consider preparing a bid package.

Trustee Steele advised that she would be scheduling a meeting in February with Assistant Administrator Sundy and Park Manager Kline regarding winter storage of campers at Township Park.

Vice Chrmn. Dawson inquired about 2017 camp facility reservations and whether or not the gate cards had all been cleared from the system. Trustee Steele advised she would gather that information.

A general discussion was had regarding recent snow plowing call-outs.

Fiscal Officer Page advised that the boiler at Town Hall was in the process of being repaired per Don Densmore.

There being nothing further, Trustee Steele moved and Vice Chrmn. Dawson seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted January 24, 2017)

REGULAR MEETING & WORKSESSION – TUESDAY, JANUARY 24, 2017

The Perry Township Board of Trustees held a Worksession on Tuesday, January 24, 2016 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Assistant Administrator Sundy and Road Superintendent Wade Crofoot. Administrator Siegel was absent, excused. The News Herald was advised of this meeting according to law.

Superintendent Crofoot advised on several items:

1. Sam Taylor – an accident on the job yesterday resulted in a trip to Metro Hospital due to the location and severity of Sam’s injury. Perry Joint Fire District did an excellent job of stabilizing Sam and the injury for Metro. Sam was released home last night and we’ll be checking on him periodically. Workers’ Comp filings have already been done to facilitate an uncomplicated handling of billing matters and the Township’s policy of salary continuation for injured workers will start immediately.

2. Streetlights – 2 lights have been repaired on Lane Rd. and several have been repaired on Lane Rd. Extension.

3. Road salt – stock on hand is at about 180 ton with commitment for another 200 ton.

4. Work/Department tracking – a worksheet to track where Service Department employees are working on any given day is now being kept to facilitate time-keeping to proper departments.

5. Park Fencing project – the project is nearing completion.

6. Signage – A new sign will be posted at the Clark Rd. Beach/ballfield access drive

7. Circle Dr. retention basin – the basin is working properly as is the drainage from it.

8. Admin Parking Lot – The Service Department is planning to rehab/replace the parking lot at the front of the Admin building in May or June. An estimate of cost will be presented at the worksession in February.

9. Boat Dock – the dock is requiring some repairs with an estimated cost of $1,800-$2,000.00

10. Equipment – light snow fall thus far is keeping snow removal trucks and equipment is good shape with no large repair costs.

The Perry Township Board of Trustees then held a Regular Meeting at 10:00 a.m. Present were Chairman Amos, Vice Chairman Dawson, Trustee Steele, Fiscal Officer Page, Assistant Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law. Administrator Siegel was absent, excused.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrmn. Dawson seconded to approve Minutes of the meeting held January 10, 2017. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele advised that a meeting has been scheduled regarding winter camper storage at the Park for February 16, 2017. Trustee Steele also inquired about the number of lots sold in the Loreto Landings development.

Vice Chrmn. Dawson spoke regarding the recent news article concerning the JEDD’s purchase of a hydroaxe. Vice Chrmn. Dawson also advised that the JEDD is in sound financial condition and has made distributions to the Community as planned. Vice Chrmn. Dawson advised regarding the Perry Joint Fire District and that the recently totaled rescue squad has been reimbursed by insurance with a new squad on order.

Chrmn. Amos discussed the Lake County Health Department’s Sewage Treatment System meetings upcoming in February and March advising that the meetings are planned as informational and fact-finding. Chrmn. Amos also discussed recent articles regarding traffic safety on Rt. 20.

Chrmn. Amos opened the meeting to the floor and Larry Reichard inquired regarding the hydroaxe, what it is and why JEDD owns it. Vice Chrmn. Dawson provided information. In addition, Larry Reichard provided some info regarding the North Perry Village beachfront project and info gathering on North Perry Village owned properties and their possible sale.

Chrmn. Amos presented the following captioned resolution and moved its adoption:

RESOLUTION NO. 2017-04

A RESOLUTION HONORING JEANETTE CRISLIP

AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 CITIZEN OF THE YEAR” AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2017-05

A RESOLUTION HONORING MARTIN’S NURSERY
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 BUSINESS OF THE YEAR” AWARD

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2017-06

A RESOLUTION HONORING PROJECT HOPE FOR THE HOMELESS
AS RECIPIENT OF THE EASTERN LAKE COUNTY CHAMBER OF COMMERCE
“2017 HERITAGE AWARD”

Vice Chrmn. Dawson seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Amos moved and Trustee Steele moved to approve the ODOT 2016 Straight Line Mileage Certification. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Minutes Adopted February 21, 2017)