Minutes 2021

Please note, Minutes are not posted here until they have been adopted by the Board of Trustees

REGULAR MEETING – TUESDAY, JANUARY 12, 2021

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, January 12, 2021 at 7:00 p.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Dawson opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held December 22, 2020 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson recognized Fiscal Officer Page who provided the Financial Report for December. Trustee Steele moved and Vice Chrmn. Amos seconded to approve the check register for December. POLL OF BOARD. 3 Ayes.

Chrmn. Dawson opened the meeting to the floor and Larry Reichard greeted the Board and those in attendance.

Chrmn. Dawson recognized Administrator Sundy who advised on several items including information provided through the Mayors & Managers group regarding continued closure of senior centers county-wide until atleast April with more specifics to be provided as they become available. At Park Manager Kline’s request, Ed Lynch was approved to install flooring at the Park house. The recent discovery of Pokemon Go! players in the cemetery after dusk is being addressed with Pokemon directly and the Village police department is patrolling as they’re available.

Vice Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2021-01
A RESOLUTION BY THE MADISON TOWNSHIP AND PERRY TOWNSHIP BOARD OF TRUSTEES TO ADVERTISE FOR BIDS FOR RESURFACING OF VARIOUS ROADS, UNDER A COMBINED OF MADISON TOWNSHIP AND PERRY TOWNSHIP RESURFACING PROJECT

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Dawson provided information regarding the following items:

1. JEDD – A revenue sharing check should be forthcoming soon.
2. JEDD – Perry Park Road pump station project is again active.
3. NOPEC – another grant is probable, details to follow when they become available.
4. Lake County Sheriff’s Department will be meeting with the Trustees.
Trustee Steele asked that the property at Call Rd. and Middle Ridge Rd. be re-inspected for the ongoing yard sale issue (Zoning Inspector Siegel to handle).

Regarding the Summer Concert Series, Trustee Steele advised that at this time, the Lake County Health Department has not provided information on whether or not these types of activities will be permitted. At this time, the Township is talking with entertainers in the hope that the event can proceed. There was a brief discussion concerning application of NOPEC community grant funds.

Vice Chrmn. Amos advised that Chris Znidarsic would be back to work on January 13 and that the Rec Department’s Fall Festival Committee is looking for volunteers.

There being nothing further, Trustee Steele moved and Vice Chrmn. Amos seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted January 26, 2021)

REGULAR MEETING – TUESDAY, JANUARY 26, 2021

The Perry Township Board of Trustees conducted a Worksession on Tuesday, January 26, 2021 at 9:00 a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Zoning Inspector Siegel reported on several items including Zoning Appeals and Zoning Board status and permits issued.

Road Superintendent Crofoot reviewed his work list and advised that Community Center refresh and upgrades are nearing completion. Crofoot reported that roof valleys need to be replaced, at the very least, and that he is soliciting quotes to replace the roof either partially or entirely. Road salt has been delivered bringing the total on hand to approximately 240 tons. Winter is keeping the crew busy plowing and keeping the fleet in good condition. The recent purchase of a new truck to plow and salt has been a welcome addition to the fleet. A firm quote has been received on a new plow truck and specs are in progress for the plow and dump box to finalize a package in anticipation of delivery in September or October, 2021. The Park’s winterization is complete. At the Cemetery, there have been an average of two burials each week and the crew is regularly keeping up with general maintenance including clearing trash cans, fallen branches and keeping the driveways clear.

The Perry Township Board of Trustees then held their Regular Meeting on Tuesday, January 26, 2021 at 10:00a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law. Chrmn.

Dawson opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Amos moved Trustee Steele seconded to approve the Minutes of the Regular Meeting held on January 12, 2021 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page advised that the new UAN software is now the primary software for payment of bills and payroll and, so far, everything is working fine. Chrmn. Dawson presented the Board and TFO Page with a revenue-sharing check from Perry’s Joint Economic Development District in the amount of $60,000.00.

Chrmn. Dawson recognized Administrator Sundy who facilitated and spoke on the following items. Trustee Steele moved and Vice Chrmn. Amos seconded to move the February 23, 2021 meeting to February 16, 2021 starting with the 9:00a.m. worksession and then the Regular Meeting at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Amos seconded to extent the Families First Coronavirus Response Act: Employee Paid Leave Rights for 2021 due to the ongoing COVID pandemic and approve up to 10 days’ sick leave paid to employees affected per FFCRA provisions through 2021 to keep employees and their families safe. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

NOPEC has advised that it will again grant to Perry Township under it’s Energizing Communities grant in the amount of $10,181.00.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 9, 2021)

REGULAR MEETING – TUESDAY, FEBRUARY 9, 2021

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, February 9, 2021 at 7:00 p.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Dawson opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held January 26, 2021 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson opened the meeting to the floor and Larry Reichard greeted the Board and those in attendance.

Chrmn. Dawson recognized Fiscal Officer Page who provided an update on UAN software and advised that monthly Financials will be produced once the January reconciliation is complete (month did not complete until February 5).

Chrmn. Dawson recognized Administrator Sundy who advised on several items.

Trustees Steele moved and Vice Chrmn. Amos seconded to approve expenditure to KS Associates in an amount not to exceed $32,200.00 to engineer, in collaboration with the ODNR, a revetment project for the lakefront area behind the Parmly House on Perry Township Park property. Administrator Sundy advised that the State’s Capital Infrastructure bill includes a grant to the Township not exceeding $200,000.00 for this purpose and funds for this particular expenditure will be utilized to reimburse the Township’s payment for services from the Permanent Improvement Fund. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Ohio Department of Transportation has advised that they did not see feedback sent (and documented) by the Township concerning intersections at Narrows Road and Middle Ridge Road at Rt. 20. Currently, ODOT plans to enclose Middle Ridge Rd. at Rt. 20 to a cul-de-sac and will square-up Narrows Rd. at Rt. 20 to a “T” configuration. The Township has expressed concern with both items on several occasions and will again reach out to as many sources as necessary to encourage ODOT to reconsider the “T” and full closure of Middle Ridge Rd. Beyond obvious issues with a “T” at Narrows Rd., closing Middle Ridge Rd. fully will create unnecessary havoc for traffic, including funeral processions, at the Rt. 20 and Center Rd. intersection. The Trustees and Administrator will coordinate to convey the Township’s position on these elements of this project.

Chrmn. Dawson presented the following captioned Resolution and moved its adoption:

                                              
RESOLUTION 2021-02

A RESOLUTION TO AUTHORIZE FOR THE ABATEMENT, CONTROL OR REMOVAL OF VEGITATION, GARBAGE, REFUSE AND OTHER DEBRIS FROM LAND IN THE TOWNSHIP AT 5193 BLAIR ROAD, PERRY, OHIO,44081.                                                       

Vice Chrmn. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Dawson presented the following captioned Resolution and moved its adoption

RESOLUTION 2021-03

A RESOLUTION TO AUTHORIZE FOR THE ABATEMENT, CONTROL OR REMOVAL OF VEGITATION, GARBAGE, REFUSE AND OTHER DEBRIS FROM LAND IN THE TOWNSHIP AT 3389 NORTH RIDGE ROAD, PERRY, OHIO, 44081.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Trustee Steele inquired of Administrator Sundy concerning clearances by the Health Department for the Summer Concert Series. Administrator Sundy advised that thus far, nothing has been decided. The Mayors & Managers group has had some discussion and those discussions are ongoing.

Trustee Steele inquired about the former Gilson property – who owns it, what are the plans for ongoing work. Administrator Sundy advise that she didn’t have any information and that no work thus far requires permits as no applications have been made thus far.

Vice Chrmn. Amos advised that Mardi Gras has been cancelled for the second year but Perry Rec is hopeful that the Fall Festival will proceed. Discussions and guidance are ongoing but no decision has been made at this time.

Chrmn. Dawson advised that Chief McDonald is retiring in June of 2022. There are a few candidates in consideration and PJFD is hopeful that a selection will be made atleast a year ahead of Chief McDonald’s retirement to allow the new chief to experience a full year of activity.

Chrmn. Dawson also advised that the Perry communities’ subrecipient grants of CARES Act funds to offset increased payroll and employee protection expenses has provided PJFD the opportunity to place an order for a new rescue squad with state-of-the-art sanitation elements on board.

Vice Chrmn. Amos discussed the recent Ohio Township Association virtual conference. Chrmn. Dawson discussed the JEDD’s plan to engineer sewers to cross Rt. 20 to the south side. Ideally, JEDD would like to have the infrastructure in place prior to ODOT’s repaving project in 2023.

There being nothing further, Vice Chrmn. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted February 16, 2021)

REGULAR MEETING – TUESDAY, FEBRUARY 16, 2021

The Perry Township Board of Trustees conducted a Worksession on Tuesday, February 15, 2021 at 9:00 a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, TFO Page and Administrator Sundy. Also in attendance were Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Zoning Inspector Siegel reported on several items including Zoning Appeals and Zoning Board status and permits issued.

Road Superintendent Crofoot reviewed his work list. Discussions included the Township’s annual clean-up project. Vendors for the usual pick-up are suggesting that due to truck driving hour limitations, that curbside pick-up will probably not happen this year. Discussions are under way to possibly place roll-offs for resident drop offs instead. D.K. Heating has provided a quote to replace furnaces at the Service Department with mini-split units for $9,629.00. The project is under consideration and should be an eligible expenditure of NOPEC community grant funding.

The Perry Township Board of Trustees then held their Regular Meeting on Tuesday, February 15, 2021 at 10:00a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Dawson opened the meeting and led the Pledge of Allegiance.

Vice Chrmn. Amos moved Trustee Steele seconded to approve the Minutes of the Regular Meeting held on February 9, 2021 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson recognized Administrator Sundy who advised regarding a COVID vaccine clinic taking place at PCC on February 18, 2021. Administrator Sundy discussed security deposits and cleaning fees currently charged to renters. In order to ease the Township’s responsibility related to payments made to various employees for these particular services, checks will be issued by renters directly to the service providers.

There being nothing further, Vice Chrmn. Dawson moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted March 9, 2021)

REGULAR MEETING – TUESDAY, MARCH 9, 2021

The Perry Township Board of Trustees held their Regular Meeting on Tuesday, March 9, 2021 at 7:00 p.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Fiscal Officer Page, Administrator Sundy and those whose names appear on the attached attendance sheet. The News Herald was advised of this meeting according to law.

Chrmn. Dawson opened the meeting, led the Pledge of Allegiance and greeted those in attendance.

Vice Chrmn. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held February 16, 2021 at 10:00a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson opened the meeting to the floor and Larry Reichard greeted the Board and those in attendance.

Chrmn. Dawson recognized Fiscal Officer Page who reviewed January Financials. Trustee Steele moved and Vice Chrmn. Amos seconded to approve the check list for January. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson recognized Administrator Sundy who advised regarding:

Rehire – Trustee Steele moved and Vice Chrmn. Amos seconded to re-hire Michele Woltman as Cemetery Sexton effective March 2, 2021 at the rate of $7,000.00 per year, paid bi-weekly. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Cemetery House – the property needs to have a few final projects completed prior to rental including carpeting the upstairs. Once the property is ready to rent, the rental rate will be determined and the property will be available to rent.

Township Park – Administrator Sundy met with Park Manager Kline and they discussed seasonal start-up items. Ed Lynch is expected back to work March 10, 2021.

Spring Clean-Up – The project continues to evolve in light of no interest by vendors to handle a curbside pick-up program. The clean-up this year is expected to require residents of Perry Township and Perry Village to haul their items to the Service Department on Webb Road. It is expected that there will be no tire collection. There are still elements to be sorted out and a full release of information is expected to be included with the Township’s Bulletin Board release in April.

Chrmn. Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION 2021-04
A RESOLUTION TO AUTHORIZING ALL ACTIONS NECESSARY
TO ACCEPT NORTHEAST OHIO PUBLIC ENERGY COUNCIL (NOPEC) 2021 ENERGIZED COMMUNITY GRANT.

Vice Chrmn. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrmn. Dawson presented the following captioned Resolution and moved its adoption:

RESOLUTION 2021-05
A RESOLUTION TO ENTER INTO A MUTUAL PURCHASE/SHARED
COST AGREEMENT, AT A COST OF $195,315.52, WITH THE
MADISON TOWNSHIP TRUSTEES FOR THE PURCHASE AND
INSTALLATION OF PAVING AND CHIP-SEAL MATERIAL
WITHIN PERRY TOWNSHIP’S ROADWAY SYSTEM.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2021-06
A RESOLUTION DECLARING IT NECESSARY TO RENEW AN EXISTING TWO AND NINE TENTHS (2.9) MILL AD VALOREM PROPERTY LEVY FOR THE PURPOSE OF PROVIDING FUNDS TO PROVIDE PROTECTION AGAINST FIRE FOR THE TOWNSHIP OF PERRY AND REQUESTING THE LAKE COUNTY AUDITOR TO CERTIFY THE TOTAL CURRENT TAX VALUATION OF THE TOWNSHIP AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY THAT RENEWAL LEVY.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Vice Chrmn. Amos advised:

Fall Festival – expected to take place on September 11, 2021. Fireworks and a Chinese Auction tentatively being planned.

Vaccine Clinics – thank-you’s and gratitude extended to all involved from both Perry Joint Fire District and Perry Township employees.

Admin Staff – Kelly McGarry will be out for about 2 weeks.

There being nothing further, Vice Chrmn. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted March 23, 2021) 

REGULAR MEETING – TUESDAY, MARCH 23, 2021

The Perry Township Board of Trustees conducted a Worksession on Tuesday, March 23, 2021 at 9:00 a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele and Administrator Sundy. Also in attendance were Zoning Inspector Siegel and Road Superintendent Crofoot. The News-Herald was advised of this meeting according to law.

Zoning Inspector Siegel reported on several items including Zoning Appeals and Zoning Board status and permits issued. The Zoning Commission is working on regulations for garage sales.

Road Superintendent Crofoot reviewed his work list. Service Department has some work to do on Apache Trail, Baldwin Road and Maine Avenue before the contractor starts their paving projects. Baseball fields are prepped and ready, earliest ever. Grass & brush all hauled out to Losely’s, Hallmark excavating should be in soon to grind brush. Cemetery drives are all repaired and mowers are all serviced. A long and thorough seasonal work session was held.

The Perry Township Board of Trustees then held their Regular Meeting on Tuesday, March 23, 2021 at 10:00a.m. Present were Chairman Dawson, Vice Chrmn. Amos, Trustee Steele, Administrator Sundy and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Dawson opened the meeting and led the Pledge of Allegiance.

Vice Chairman Amos moved to appoint Administrator Karen Sundy as Clerk Pro-Tem, seconded by Trustee Steele. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Amos moved Trustee Steele seconded to approve the Minutes of the Regular Meeting held on March 9, 2021 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Dawson recognized Administrator Sundy. Three bids were received and reviewed for the Spring Trash Drop-off event. No curbside pick-up will be available and no tires will be collected this year. Trustee Steele moved to award the Spring Trash Drop-Off to Roll Off, Inc. To be held on Saturday, May 8th from 7:00 am – 3:30 pm, seconded by Vice Chairman Amos. POLL OF BOARD: 3 ayes. MOTION UNANIMOUS.

Community Center rates and rules were reviewed. After discussion, Vice Chairman made a motion to approve the rate structure and procedures as presented, seconded by Nancy Steele. POLL OF BOARD: 3 ayes. MOTION UNANIMOUS.

Vice Chairman Amos presented the following captioned Resolution and moved its adoption:

RESO NO. 2021-07
A RESOLUTION PROCLAIMING THE MONTH OF APRIL AS “CHILD ABUSE PREVENTION MONTH” IN THE TOWNSHIP OF PERRY, LAKE COUNTY, OHIO

Trustee Steele seconded. POLL OF BOARD: 3 AYES. RESOLUTION ADOPTED.

Chairman Dawson presented the following captioned Resolution and moved it adoption:

RESO NO. 2021-08
A RESOLUTION AUTHORIZING PARTICIPATION IN THE ODOT WINTER CONTRACT (018-22) FOR ROAD SALT

Vice Chairman Amos seconded. POLL OF BOARD: 3 AYES. RESOLUTION ADOPTED.

There being nothing further, Vice Chrmn. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

(Adopted April 13, 2021)